Accounts Payable Specialist

Axis Power; Beaumont (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

Axis Power is seeking a dependable Accounts Payable Specialist to join our accounting team in Beaumont, TX. You will manage vendor invoices, code to GL accounts, reconcile statements, and resolve discrepancies.

The role requires accuracy, high-volume processing, and proficiency with Excel/ERP systems. Collaboration with vendors and internal teams is essential for timely closings and compliance.

Qualifications

• High school diploma or equivalent required; accounting coursework preferred.
• Experience in accounts payable, bookkeeping, or accounting.
• Strong attention to detail and data-entry accuracy.
• Ability to manage a high volume of invoices and documentation.
• Proficient in Excel, Outlook, and Office applications.
• Experience with ERP software is a plus.
• Ability to communicate professionally with vendors and internal teams.

Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders, receipts, and other supporting documentation.
• Verify appropriate approvals and supporting documentation.
• Code expenses to the general ledger, job, department, or cost center.
• Reconcile vendor statements to company records.
• Research invoice discrepancies and missing documentation.
• Communicate with vendors and internal employees regarding invoice questions.
• Assist with new vendor setup and verification.
• Maintain organized accounts payable documentation.
• Assist with month-end AP reconciliation and closing activities.
• Prepare 1099 information and year-end vendor reporting.
• Provide requested invoice documentation to accounting team.
• Assist with additional projects and administrative duties as needed.
• Maintain confidentiality of financial information; review credit card transactions for accuracy.
• Code company credit card transactions to GL accounts in ERP; enter/update credit card data.
• Follow up with cardholders regarding missing receipts or required documentation.
• Identify and research discrepancies and escalations as needed.
• Reconcile company credit card statements to transactions.

Skills

Data entry accuracy

Attention to detail

Invoice processing

Microsoft Excel

Vendor communications

Education

High school diploma or equivalent

Accounting coursework preferred

Tools

Microsoft Excel

Microsoft Outlook

ERP software

Accounting software

Job description

Accounts Payable Specialist

Axis Power is seeking a dependable, detail-oriented Accounts Payable Specialist to join our accounting team. This position is responsible for accurately processing vendor invoices, maintaining accounts payable records, reconciling vendor statements, and resolving invoice discrepancies.

Key Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders, receipts, and other supporting documentation.
• Verify appropriate approvals and supporting documentation.
• Accurately code expenses to the appropriate general ledger account, job, department, or cost center.
• Review and reconcile vendor statements to company records.
• Research invoice discrepancies, duplicate charges, credits, missing invoices, and missing documentation.
• Communicate with vendors and internal employees regarding invoice, statement, and documentation questions.
• Assist with new vendor setup and verification.
• Maintain organized electronic and/or paper accounts payable documentation.
• Assist with month-end accounts payable reconciliation and closing activities.
• Assist with preparation of 1099 information and year-end vendor reporting.
• Provide requested invoice documentation and account information to the accounting team.
• Assist the accounting department with additional projects and administrative duties as needed.
• Maintain confidentiality of company, employee, vendor, and financial information. Review company credit card transactions and supporting receipts for accuracy and completeness.
• Code company credit card transactions to the appropriate general ledger account, job, department, or cost center in the ERP system.
• Enter and maintain credit card transaction information in the ERP system.
• Follow up with cardholders regarding missing receipts, coding information, or other required documentation.
• Identify and research duplicate, incorrect, or questionable credit card transactions and escalation discrepancies as needed.
• Reconcile company credit card statements to transactions and supporting documentation.

Qualifications

• High school diploma or equivalent required; accounting or business coursework preferred.
• Previous accounts payable, bookkeeping, or accounting experience preferred.
• Strong attention to detail and data-entry accuracy.
• Ability to manage a high volume of invoices and documentation.
• Strong organizational and problem‑solving skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with accounting or ERP software preferred.
• Ability to communicate professionally with vendors, managers, field personnel, and other departments.
• Ability to work independently while supporting the accounting team.

Preferred Experience

• Accounts payable experience in construction, utilities, electrical contracting, oil and gas, or another project/job-cost environment.
• Experience with ERP systems, general ledger coding, job-cost coding, purchase orders, invoice processing, and vendor statement reconciliation.
• Experience with company credit card coding, reconciliation, expense documentation, and month-end reporting.
• Strong Excel skills for reconciliations and month-end reporting.