Accounts Payable Specialist

Flow; Bay Harbor Islands (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health and Wellness

Time Off

Financial

Life at Flow

Job summary

Flow is seeking an experienced Accounts Payable Specialist to oversee the AP cycle, ensure accurate invoices, and coordinate with vendors and internal teams. The role focuses on maintaining efficient AP operations, timely payments, and strong internal controls.

You will work with the finance team, leverage Yardi Voyager and advanced Excel skills, and help optimize processes in a dynamic real estate platform. A Bachelor’s degree and several years of AP experience are required.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 4 - 8+ years of accounts payable experience.
• In-depth knowledge of AP principles, practices, and regulations.
• Proficiency in accounting software and MS Office, with advanced Excel.
• Must be a Yardi Voyager super user with PM experience.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent organizational and time management skills with ability to meet deadlines.
• Strong interpersonal and communication skills for cross-functional collaboration.
• Job Costing/Job Coding experience preferred.

Responsibilities

• Ensure accurate and timely processing of invoices, expense reports, and payments.
• Review and approve invoices with proper coding, documentation, and authorization.
• Manage vendor relationships, inquiries, discrepancies, and terms.
• Reconcile AP transactions and resolve variances with vendors/internal stakeholders.
• Maintain vendor files, payment history, and supporting documentation.
• Develop and implement AP processes, controls, and efficiency improvements.
• Collaborate with finance for accruals, month-end close, and reporting.
• Stay updated on accounting regs and AP technology; suggest improvements.
• Assist audits with schedules and queries.
• Coordinate with property management to resolve tenant billing.

Skills

Analytical thinking

Attention to detail

Communication

Time management

Team collaboration

Education

Bachelor's degree in accounting/finance

Tools

Yardi Voyager

MS Excel (advanced)

Job description

About the Company

At Flow, we're reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We're building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we're creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

We are seeking an experienced Accounts Payable Specialist who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.

Responsibilities

• Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
• Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
• Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
• Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
• Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
• Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
• Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
• Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
• Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
• Coordinate with property management teams to resolve tenant billing and collection issues

Ideal Background

• Bachelor's degree in accounting, finance, or a related field
• 4 - 8+ years of experience in accounts payable
• In-depth knowledge of accounts payable principles, practices, and regulations
• Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
• Must be a Yardi Voyager super user with experience in accounting and property management
• Strong analytical and problem-solving skills, with keen attention to detail
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
• Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
• Job Costing/Job Coding experience preferred

Benefits

We take care of our people so they can do their best work.

• Health and WellnessComprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• Time OffPTO and paid holidays.
• Financial401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
• Life at FlowWeekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.