CapEx Accounting Analyst

FOL Management; Bay Harbor Islands (FL); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health and Wellness coverage

401(k) retirement plan with employer

Paid time off and holidays

Wellness programs and discounts

Job summary

Flow is seeking an experienced Accounting Specialist to lead CapEx oversight across multiple business lines, focusing on budget adherence, monthly reporting, compliance, and process improvements.

You'll collaborate cross-functionally with project managers, finance teams, and property management to track CapEx, maintain records, and ensure accurate capitalization in the general ledger.

Qualifications

• Bachelor’s degree in Accounting or Finance (required).
• 5–7+ years of accounting/financial management experience.
• Strong analytical and problem-solving skills.
• Attention to detail with complex financial data.
• Knowledge of GAAP; IFRS a plus.
• Excellent communication and cross-functional collaboration.

Responsibilities

• Monitor and track CapEx projects across multiple business lines.
• Develop and oversee control procedures for capital expenditures.
• Maintain records of CapEx projects, budgets, change orders, and metrics.
• Collaborate with Property Management daily to track CapEx items.
• Document CapEx processes including operational and financial controls.
• Monitor CapEx spending against budgets and address discrepancies.
• Review and reconcile financial data with accounting records; report discrepancies to Controller.
• Ensure accurate capitalization of expenditures in the general ledger.
• Prepare and present regular CapEx status reports to senior management.
• Conduct variance analyses and provide recommendations for efficiency.

Skills

Financial analysis

GAAP knowledge

IFRS knowledge

Excel

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Accounting or Finance

Tools

Intacct

Excel

GSuite

Job description

About The Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About The Role

We are seeking an experienced Accounting Specialist to lead the oversight and management of capital expenditure (CapEx) projects across multiple business lines at Flow. In this role, you will be responsible for budget adherence, monthly reporting, compliance and documentation, and process enhancements.

Responsibilities

• Collaborate effectively with project managers, finance teams, and department heads to monitor and track CapEx projects spanning various business lines
• Develop, implement, and oversee control procedures and forms to effectively track and report capital expenditures
• Maintain comprehensive records of all CapEx projects, encompassing project specifics, budgets, change orders, and key financial metrics
• Collaborate closely with Property Management on a daily basis to manage changes, streamline process flow, and develop a robust tracking system for monitoring related CapEx items
• Understand and document processes within the CapEx workstream, including operational and financial controls
• Monitor spending associated with each CapEx project to ensure alignment with approved budgets, identifying and addressing discrepancies promptly
• Regularly review/reconcile financial data against accounting records, report discrepancies to Controller, and take corrective action as needed
• Ensure accurate and timely capitalization of eligible expenditures in accordance with accounting standards, reflecting them appropriately in the general ledger
• Prepare and deliver regular reports on the financial status and progress of CapEx projects to senior management and relevant stakeholders
• Conduct variance analyses and offer recommendations to enhance financial performance and project efficiency

Ideal Background

• Bachelor’s degree in Accounting or Finance
• 5-7+ years of experience in Accounting or Financial Management
• Strong analytical and problem solving skills
• Attention to detail, precision, and the ability to work with complex financial data
• Knowledge of accounting principles, including GAAP; IFRS a plus
• Effective communication and interpersonal skills and the ability to collaborate with cross-functional teams and leaders
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Proficiency in Excel, GSuite, Intacct a plus

Benefits

We take care of our people so they can do their best work.

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings
• Time Off PTO and paid holidays
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.