Accounts Payable Specialist

Chase Brexton; Baltimore (MD); On-site; USD 32,000 - 41,000; Full time

Job summary

Chase Brexton is seeking an Accounts Payable Specialist in Baltimore, MD. This regular, full-time clerical role focuses on AP processing, cash handling, and payroll support within the finance team.

The candidate will ensure accurate postings, assist with month-end close, and back up the payroll administrator as needed. Ideal applicants will have a high school diploma and at least 3 years in a comparable finance role, with strong cash and vendor management skills to support timely payments and

Qualifications

• Requires high school diploma and at least 3 years in a comparable finance role.
• Strong cash, AP, and payroll knowledge with attention to detail.

Responsibilities

• Process accounts payable and maintain accurate posting to GL.
• Coordinate with staff accountant during month-end close for AP entries.
• Assist in payroll data review and act as backup payroll administrator.
• Maintain confidentiality of payroll information and support audit processes.
• Resolve vendor inquiries and ensure timely invoice processing.

Skills

Communication skills

AP knowledge

Payroll knowledge

Detail oriented

Education

High school diploma

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

ALL Finance Regular Full-Time Clerical Baltimore, MD, US

8 days ago Requisition ID: 4983

Salary Range: $23.50 To $30.00 Hourly

JOB SUMMARY:

Responsible for cash review and posting. Performs various duties within the Accounts Payable and Payroll functions within Finance. Serves as backup payroll administrator.

MAJOR DUTIES AND RESPONSIBILITIES:

AP Processing and Record Keeping

• Gather necessary approvals and support for bill payment in accordance with the Grant of Authority policy
• Coordinate with Staff Accountant to ensure all AP related entries are accurately posted/accrued during month end close process
• Review journal entry activity and create monthly reconciliations for various cash, AR, cash clearing, and AP-related accounts
• Works in conjunction with AP/Payroll accountant to open and deposit payments received via mail
• Performs the daily posting of banking activity within accounting system
• Review coding of invoices for accurate general ledger classification
• Assist in the month-end, year-end and audit
• Assist in the remittance of unclaimed property
• File paid invoices electronically and maintain file of unpaid invoices
• Work with other departments to obtain approval of vendor services
• Take vendor calls and resolve disputed items
• Work with department leadership to ensure accurate coding/timeliness of invoices
• Report all cash related discrepancies effectively to management

Cash

• Provides cash depositing data to outside billing and cash posting company
• Educates department heads and supervisors on the use and submission of daily cash reconciliations
• Review and post over the counter cash receipts (including check and credit card) for all locations
• Code lockbox cash receipts to the proper general ledger account
• Reconcile cash deposits to support documentation from various departments
• Manage and administer change drawers process (petty cash) for clinics and pharmacy

Payroll

• Reconcile hours reported per ADP payroll register prior to submission of payroll
• Serve as reviewer of payroll data input by Payroll Accountant for accuracy

Integrity

• Maintain strict confidentiality of payroll information

Teamwork

• Assist team with annual audit
• Serve as back up for certain duties of the Payroll Accountant and other team members
• Perform other duties as required

SKILLS AND ABILITIES:

• Possess excellent written, verbal, and interpersonal communication skills
• Cash, AP, & Payroll knowledge
• Strong organizational skills; must be detail oriented
• Ability to follow up on pending issues

EDUCATION AND/OR EXPERIENCE:

• Required: High school diploma
• Required: 3 years’ experience in a comparable finance role