Accounts Payable Specialist

Freeman, Mathis & Gary; Atlanta (GA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision

HSA/FSA

401K plan

Paid time off

Life insurance

Long-term disability

Employee Assistance Program

Year-end bonuses

Job summary

Freeman Mathis & Gary, LLP is seeking an Accounts Payable Specialist in our Atlanta office. The AP Specialist reports to the AP Manager and collaborates with the AP team to ensure accurate and timely vendor payments.

This is a 100% in-office position with no remote work. The ideal candidate will have 2–4 years of AP experience, a Bachelor’s in Accounting or Finance, and strong communication skills to interact with attorneys, staff, and vendors.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 2–4 years AP experience, legal industry preferred but not required.
• Experience with high-volume accounts payable processing.
• Strong accuracy and attention to detail.
• Effective communication with attorneys, staff, and vendors.
• Confidentiality and professional discretion.

Responsibilities

• Process check requests and vendor invoices, in a high volume, fast paced environment
• Ensure proper entry and coding into the financial system
• Ability to prioritize tasks in a deadline driven industry
• Process employee expense reports using the standard procedures
• Ability to handle complex coding of invoices: billable, non-billable, multi-locations
• Investigate and resolve issues associated with invoice processing
• Handle vendor correspondence via phone or email
• Work with vendors to resolve past-due invoices, credits and similar matters
• File, maintain and distribute accounting records and reports
• Prepare batch check runs
• IRS T.I.N. matching
• Setting up vendors and acquiring W9’s
• Perform other duties as required to support accounts payable and accounting

Education

Bachelor's Degree in Accounting/Finance

Tools

Microsoft Office

Excel

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an Accounts Payable Specialist in our Atlanta office. The Accounts Payable Specialist position reports directly to the AP Manager and works closely with the Accounts Payable team to ensure accurate and timely payments to vendors. This position is ideal for applicants who are highly detailed problem solvers that thrive in a team environment and understand the importance of both internal and external client service. This is a 100% in office position and remote work is not available.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities

• Process check requests and vendor invoices, in a high volume, fast paced environment
• Ensure proper entry and coding into the financial system
• Ability to prioritize tasks in a deadline driven industry
• Process employee expense reports using the standard procedures
• Ability to handle complex coding of invoices: billable, non-billable, multi-locations
• Investigate and resolve issues associated with invoice processing
• Handle vendor correspondence via phone or email
• Work with vendors to resolve past-due invoices, credits and similar matters
• File, maintain and distribute accounting records and reports
• Prepare batch check runs
• IRS T.I.N. matching
• Setting up vendors and acquiring W9’s
• Perform other duties as required to support accounts payable and accounting

Education and Experience

• Bachelor's Degree required. Area of study in Accounting, Finance, or related field preferred.
• Minimum of 2-4 years’ AP experience, legal industry preferred but not required
• Previous experience processing accounts payable in a high-volume environment
• Track record of impeccable accuracy and a high attention to detail
• Excellent communication and interpersonal skills
• Microsoft Office, Excel knowledge a plus
• Excellent organizational, time management and problem-solving skills
• Dedicated to providing superior customer service internal and external
• Ability to communicate effectively with attorneys, staff and vendors
• Maintain confidentiality and acts with professional discretion
• Maintain a calm, courteous and professional demeanor, with a positive attitude
• Ability to multi-task, possess an above average level of emotional intelligence
• Experience with 1099’s preferred

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

Actual base pay within the range will also be dependent on other factors, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drugâfree workplace policy, which includes the ability to pass a preâemployment drug screen. Employees may be subject to reasonableâsuspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.