Accounts Payable Administrator

Freeman Mathis and Gary, LLP; Atlanta (GA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision

401K plan

PTO

Life insurance

Employee Assistance Program

Job summary

Freeman Mathis & Gary, LLP is seeking an Accounts Payable Administrator in our Atlanta office. This role reports to the Controller and collaborates with the AP team to ensure accurate, timely payments to vendors. It is an in-office position with emphasis on detail, organization, and confidentiality.

responsibilities include reconciling payments, processing invoices, and assisting with year-end 1099s. A Bachelor's degree and 1–3 years in a related field are preferred.

Qualifications

• Bachelor's Degree Required in Finance, Accounting, or related field.
• 1–3 years’ customer service, insurance or legal industry preferred.
• Experience in a high-volume environment and impeccable accuracy.

Responsibilities

• Provide accounting and clerical support to the accounts payable department.
• Reconcile customer payments and resolve discrepancies.
• Process vendor invoices and ensure timely payment in a high-volume environment.
• AP statement reconciliations and vendor inquiries handling.
• Maintain accounting records and ensure compliance with company policies.
• Assist with 1099 preparation and year-end tasks.

Skills

Attention to detail

Communication

Microsoft Office

Excel

Education

Bachelor's degree in Finance/Accounting

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an Accounts Payable Administrator in our Atlanta office. This position reports directly to the Controller and works closely with the Accounts Payable team to ensure accurate and timely payments to vendors. They will undertake administrative tasks, to ensure the rest of the staff has sufficient support to work efficiently. This position is ideal for applicants who are highly detailed problem solvers that thrive in a team environment and understand the importance of both internal and external client service. This is a 100% in office position and remote work is not available.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities:

• Provide accounting and clerical support to the accounts payable department
• Reconcile customer payments, research, and correct discrepancies
• Send vendor invoices to insurance adjusters/clients for direct payment to vendor, in a high volume, fast paced environment
• Accounts payable statement reconciliations
• Research and resolve invoice discrepancies and vendor issues
• Handle vendor inquiries, ensuring timely and accurate responses
• Work with vendors to resolve past-due invoices, credits, and similar matters
• File, maintain and distribute accounting records and reports
• Handle IRS T.I.N. matching
• Assist with vendor set up including vendor information sheets and W-9 requests
• Contribute to the preparation of year-end 1099’s
• Enter invoices into accounting system in a timely manner, ensuring accuracy and compliance with company policies and procedures
• Assist with the credit card payment processes
• Capability of multi-tasking and prioritizing work in fast-paced environment with heavy volume of transactions as well as be able to meet and handle deadlines
• Perform other duties as required to support accounts payable and accounting

Education, Experience, and Skills:

• Bachelor's Degree Required. Area of study in Finance, Accounting, or related field preferred.
• Minimum of 1-3 years’ customer service, insurance or legal industry preferred but not required
• Previous experience in a high-volume environment
• Track record of impeccable accuracy and a high attention to detail
• Excellent communication and interpersonal skills
• Microsoft Office, Excel knowledge a plus
• Excellent organizational, time management and problem-solving skills
• Dedicated to providing superior customer service internal and external
• Ability to handle complex coding of invoices: billable, non-billable, multi-locations
• Ability to communicate effectively with attorneys, staff and vendors
• Maintain confidentiality and acts with professional discretion
• Maintain a calm, courteous and professional demeanor, with a positive attitude
• Ability to multi-task, possess an above average level of emotional intelligence
• Experience with 1099’s preferred

What we offer you:

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

Actual base pay within the range will also be dependent on other factors, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.