Accounts Payable Specialist

Fireline Sprinkler, LLC; Appleton (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Fireline Sprinkler, LLC is seeking an Accounts Payable Specialist to ensure accurate and timely processing of invoices, payments, and vendor communications. The role supports the accounting department and month-end close activities in a fast-paced environment.

The ideal candidate will have 3+ years of AP experience, strong Excel skills, and experience with ERP systems and accounting software. Strong organizational and communication abilities are essential for cross-functional collaboration.

Qualifications

• Minimum of 3 years of Accounts Payable experience.
• Experience with ERP systems and accounting software.
• Strong proficiency in Microsoft Excel.
• Excellent communication, organizational, and time management skills.
• Ability to meet deadlines and work effectively with cross-functional teams.

Responsibilities

• Process and verify vendor invoices and ensure proper approvals are obtained.
• Prepare and process payments through various payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized financial records and accounts payable documentation.
• Assist with month-end close activities and reporting.
• Collaborate with internal departments and vendors to ensure smooth operations.

Skills

Accounts Payable

Excel

Communication

Time management

Organizational skills

Cross-functional teamwork

Education

High school diploma or GED

Associate degree in accounting

Bachelor's degree in accounting

Tools

ERP systems

Accounting software

Job description

At Fireline Sprinkler LLC, protecting lives and property are at the heart of everything we do. As a full-service fire protection contractor, we specialize in the design, installation, inspection, testing, and maintaining of commercial fire sprinkler systems.

Our mission statement reflects our purpose: "Your Life Safety is Our Life's Work".

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role is responsible for ensuring the accurate and timely processing of invoices, payments, and vendor communications while supporting the overall efficiency of the accounting department.

Primary Responsibilities

• Process and verify vendor invoices and ensure proper approvals are obtained.
• Prepare and process payments through various payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized financial records and accounts payable documentation.
• Assist with month-end close activities and reporting.
• Collaborate with internal departments and vendors to ensure smooth operations.

Qualifications

• Minimum of 3 years of Accounts Payable experience required.
• Experience with ERP systems and accounting software.
• Strong proficiency in Microsoft Excel.
• Excellent communication, organizational, and time management skills.
• Ability to meet deadlines and work effectively with cross-functional teams.
• High school diploma/GED required; associate or bachelor's degree in accounting preferred.

If you are a highly organized professional who thrives in a fast-paced environment, we would love to hear from you.

Fireline Sprinkler is an equal opportunity employer