Accounts Payable Specialist

Fireline Sprinkler, LLC; Appleton (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Fireline Sprinkler, LLC is seeking an Accounts Payable Specialist to ensure accurate invoicing, timely payments, and clear vendor communications within a fast-paced team. You will support the accounting department and help maintain organized records.

The role requires 3+ years in accounts payable, ERP experience, strong Excel skills, and superb organizational capabilities to meet tight deadlines and collaborate cross-functionally.

Qualifications

• Minimum of 3 years of Accounts Payable experience.
• Experience with ERP systems and accounting software.
• Strong proficiency in Microsoft Excel.
• Excellent communication, organizational, and time management skills.
• Ability to meet deadlines and work effectively with cross-functional teams.
• High school diploma/GED required; associate or bachelor's degree in accounting preferred.

Responsibilities

• Process and verify vendor invoices and ensure proper approvals are obtained.
• Prepare and process payments through various payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable documentation.
• Assist with month-end close activities and reporting.
• Collaborate with internal departments and vendors to ensure smooth operations.

Skills

Attention to detail

Communication

Time management

Cross-functional teamwork

Education

High school diploma/GED

Associate or bachelor's degree in accounting

Tools

ERP systems

Microsoft Excel

Job description

At Fireline Sprinkler LLC, protecting lives and property are at the heart of everything we do. As a full-service fire protection contractor, we specialize in the design, installation, inspection, testing, and maintaining of commercial fire sprinkler systems.

Our mission statement reflects our purpose: "Your Life Safety is Our Life's Work".

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role is responsible for ensuring the accurate and timely processing of invoices, payments, and vendor communications while supporting the overall efficiency of the accounting department.

Primary Responsibilities

• Process and verify vendor invoices and ensure proper approvals are obtained.
• Prepare and process payments through various payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized financial records and accounts payable documentation.
• Assist with month-end close activities and reporting.
• Collaborate with internal departments and vendors to ensure smooth operations.

Qualifications

• Minimum of 3 years of Accounts Payable experience required.
• Experience with ERP systems and accounting software.
• Strong proficiency in Microsoft Excel.
• Excellent communication, organizational, and time management skills.
• Ability to meet deadlines and work effectively with cross-functional teams.
• High school diploma/GED required; associate or bachelor's degree in accounting preferred.

If you are a highly organized professional who thrives in a fast-paced environment, we would love to hear from you.

Fireline Sprinkler is an equal opportunity employer