Accounts Payable Specialist

Talentify; Appleton (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Talentify in Appleton, WI, is seeking an Accounts Payable professional to support invoice processing, coding, and reconciliations in a fast-paced environment.

The role requires attention to detail, 1 year of bookkeeping or accounting experience, and proficiency with NetSuite, Word, and Excel.

Qualifications

• One year experience in bookkeeping or accounting.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• NetSuite experience is highly desired
• Proficiency in Microsoft Word and Excel

Responsibilities

• Process and verify invoices and payment requests for timely processing.
• Code invoices and monitor expenses against the chart of accounts.
• Collaborate to secure early payment discounts and to avoid penalties.
• Process expense reports with validated data and audit compliance.
• Reconcile vendor accounts and resolve outstanding issues.
• Train departments on invoice and expense report coding and approvals.
• Report monthly statistics related to landings, passengers, freight, and mail.

Skills

Analytical Ability

Interpersonal Skills

Communication Skills

Problem Solving

Education

Associate degree in accounting

Tools

NetSuite

Microsoft Excel

Microsoft Word

Job description

Job Functions:

• Promotes and fosters a safe and secure operating environment.
• Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.
• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
• Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
• Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
• Analyzes vendor account reconciliations, research and resolves any outstanding issues.
• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
• Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
• Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

Required Competencies:

• High degree of professionalism and ability to keep sensitive information confidential.
• Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.

Education & Experience:

Required:

• One year experience in bookkeeping or accounting.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• NetSuite experience is highly desired
• Proficiency in Microsoft Word and Excel

Preferred:

• Associate degree in accounting or equivalent experience
• Problem solving
• Analytical Ability
• Interpersonal Skills
• Communication Skills

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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