Accounts Payable Specialist

Ultipro; Appleton (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Ultipro in Wisconsin is seeking an Accounts Payable Associate to help maintain a secure payment environment and process invoices with accuracy.

You will code invoices, run expense reports, and collaborate with departments to secure early payment discounts while ensuring compliance and confidentiality.

Candidates should have at least one year in bookkeeping, basic Excel, NetSuite experience, and strong analytical and communication skills.

Qualifications

• Excellent numerical accuracy and attention to detail.
• Strong analytical skills to interpret financial data.
• Effective interpersonal communication for cross-functional collaboration.
• Proficient in Microsoft Word and Excel for reporting and documentation.

Responsibilities

• Process and code invoices accurately in the accounts payable system.
• Verify, research problems, and ensure timely payments with approvals.
• Collaborate with departments to secure early payment discounts and avoid penalties.
• Maintain spreadsheets and monitor expenses according to the chart of accounts.
• Advise departments on coding and approval requirements for invoices and expenses.
• Analyze vendor accounts and resolve outstanding issues.

Skills

Numerical accuracy

Analytical ability

Interpersonal skills

Communication skills

Problem solving

Education

Associate degree in accounting or equivalent experience

Tools

NetSuite

Microsoft Word

Microsoft Excel

Job description

• Promotes and fosters a safe and secure operating environment.
• Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.
• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
• Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
• Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
• Analyzes vendor account reconciliations, research and resolves any outstanding issues.
• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
• Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
• Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.
• High degree of professionalism and ability to keep sensitive information confidential.
• Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.

Education & Experience:

Required:

• One year experience in bookkeeping or accounting.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• NetSuite experience is highly desired
• Proficiency in Microsoft Word and Excel

Preferred:

• Associate degree in accounting or equivalent experience
• Problem solving
• Analytical Ability
• Interpersonal Skills
• Communication Skills

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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