AP Clerk

Scion Staffing; Sausalito (CA); On-site; USD 41,328 - 45,460; Full time

Job summary

A staffing agency is seeking an experienced Accounts Payable Clerk for a full-time, temporary position in Sausalito, California. The role involves processing vendor transactions, ensuring compliance with purchasing policies, and managing financial documentation via QuickBooks Online. Candidates should have at least one year of relevant accounting experience with a strong attention to detail. This position offers a pay rate of $30-$33/hour plus benefits.

Qualifications

• At least 1 year of accounts payable or related accounting experience.
• Strong attention to detail and understanding of accounts payable procedures and internal controls.
• Experience with QuickBooks Online preferred.

Responsibilities

• Process vendor invoices, verifying approvals and compliance with purchasing policies.
• Prepare payment documentation and confirm expenses are properly coded.
• Ensure accurate posting of vendor invoices within established timelines.
• Compile and prepare reports related to fiscal transactions using QuickBooks Online.
• Manage the accounts payable email inbox and process incoming invoices.
• Prepare checks for mailing, including backup documentation.
• Assist with credit card activity review and reconciliations.

Skills

Attention to detail

Understanding of accounts payable procedures

Experience with QuickBooks Online

Tools

QuickBooks Online

Job description

Scion Staffing has been engaged to conduct an immediate search for an Accounts Payable Clerk on behalf of our client, a company dedicated to supporting community safety. This is a full-time, temporary, on-site position located in Sausalito, California.

Position Overview

The Accounts Payable Clerk is responsible for performing a variety of accounting support duties with a primary focus on accounts payable operations. This role ensures vendor transactions are processed accurately and in compliance with established purchasing policies and authorization requirements while supporting financial operations and accountability processes.

Responsibilities

• Process vendor invoices, verifying approvals, purchase order requirements, and compliance with District purchasing policies.
• Prepare payment support documentation and confirm expenses are properly coded and budgeted.
• Ensure accurate posting, recording, and payment of vendor invoices within established timelines.
• Compile and prepare reports related to purchase orders, payments, and fiscal transactions using QuickBooks Online.
• Prepare checks in QuickBooks Online.
• Manage the accounts payable email inbox, process incoming invoices, obtain approvals, and respond to vendor and internal payment inquiries.
• Prepare and upload check listings according to county specifications and confirm checks include dual signatures once released.
• Prepare checks for mailing, including assembling backup documentation and processing postage.
• Scan and upload supporting documentation to the finance drive and maintain organized physical filing records.
• Assist with credit card (Cal Card) activity review and reconciliations as needed.

Qualifications

• At least 1 year of accounts payable or related accounting experience.
• Strong attention to detail and understanding of accounts payable procedures and internal controls.
• Experience with QuickBooks Online preferred.

COMPENSATION

This position offers a pay rate of $30-$33/hour plus benefits.

ABOUT OUR SEARCH FIRM

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.