Accounts Payable Representative

The Beaver Excavating Co.; Town of Canton (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

The Beaver Excavating Co. in New York is seeking an Accounts Payable Clerk to support day-to-day invoicing and payments. This role ensures invoices are coded, entered, and paid accurately while maintaining positive vendor relationships.

You will match invoices to purchase orders, code receipts, perform data entry, and resolve AP issues. Strong Microsoft Office skills and good communication are essential; receptionist rotation may be required.

Qualifications

• 1-3 years of accounts payable experience.
• Proficient with Microsoft Office applications.
• Strong communication, customer service, and organizational skills.

Responsibilities

• Matches and codes invoices to purchase orders and/or receiving documentation for data entry.
• Code master card receipts.
• Performs data entry.
• Researches and resolves accounts payables issues with vendors.
• Communicates with various departments to obtain necessary information.
• Receptionist rotation and Post Office rotation.
• Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company.

Skills

Accounts payable experience

Communication skills

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

This position is responsible for supporting the day-to-day accounts payable process by ensuring invoices are accurately coded, entered, and paid in a timely manner while maintaining positive vendor and internal relationships.

Main Job Tasks & Responsibilities

• Matches and codes invoices to purchase orders and/or receiving documentation for data entry
• Code master card receipts
• Performs data entry
• Researches and resolves accounts payables issues with vendors
• Communicates with various departments to obtain necessary information
• Receptionist rotation and Post Office rotation
• Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company

Skills & Requirements

• Skills acquired from previous accounts payable experience
• Proficient with Microsoft Office applications
• Strong communication, customer service, and organizational skills

Education & Experience

• Minimum high school diploma or equivalent
• 1-3 years of accounts payable experience

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Equal Opportunity

The Beaver Companies provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.