Accounts Payable Specialist MX

simera-talent; San Francisco (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

simera-talent seeks an organized Accounts Payable Specialist to manage invoices, payments, and vendor communications from our San Francisco office. You will ensure timely processing, precise data entry, and accurate record-keeping while collaborating with internal teams.

The role requires strong attention to detail, proficiency with Excel or Google Sheets, and experience with ERP/accounting software. Remote readiness and confidentiality are essential.

Qualifications

• Prior experience in accounts payable or related finance roles.
• Experience processing invoices, payments, and vendor statements.
• Proficiency with accounting software/ERP systems.
• Strong Excel or spreadsheet skills.
• Ability to work independently in a remote environment.
• Excellent communication with vendors and internal stakeholders.

Responsibilities

• Process and verify invoices and payment requests.
• Review invoices for approvals and compliance.
• Match invoices with POs and receiving docs.
• Enter AP transactions into accounting systems.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments per schedules.
• Monitor due dates and ensure timely payments.
• Maintain AP records and documentation.

Skills

Accounts payable processing

Attention to detail

Time management

Accounting principles

Excel/Sheets

ERP/Accounting software

Reconciliation

Vendor communications

Data entry accuracy

Independent work

Tools

Accounting software

ERP systems

Job description

We are seeking a highly organized, detail-oriented, and financially responsible Accounts Payable Specialist to manage and process the company’s accounts payable activities. The ideal candidate will ensure invoices, payments, and financial records are processed accurately and on time while maintaining strong relationships with vendors and internal teams.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information.

Required Skills

• Strong knowledge ofaccounts payable and invoice processing.
• Excellent attention to detail and accuracy.
• Strong organizational and time‑management skills.
• Good understanding of accounting principles and financial processes.
• Proficiency withMicrosoft Excel or Google Sheets.
• Experience using accounting software, ERP systems, or financial management platforms.
• Strong reconciliation and problem‑solving skills.
• Ability to identify and resolve discrepancies.
• Strong numerical and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple invoices, vendors, and deadlines simultaneously.
• Strong follow‑up and task‑management skills.
• Ability to maintain confidentiality when handling sensitive financial information.
• Ability to work independently and collaborate effectively with internal teams.

Requirements

• Previous experience inaccounts payable, accounting, finance, bookkeeping, or a similar role.
• Experience processing invoices, payments, vendor statements, and financial transactions.
• Experience with accounting software, ERP systems, or accounts payable platforms.
• Strong Excel or spreadsheet skills.
• Knowledge of invoice matching, reconciliations, and payment processes.
• Ability to manage high volumes of transactions while maintaining accuracy.
• Ability to meet deadlines and follow established financial procedures.
• Strong communication skills and ability to work with vendors and internal stakeholders.
• Ability to work independently and effectively in a remote environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail‑oriented attitude.
• English proficiency is required if the position involves working with English‑speaking vendors, clients, or teams.