Accounts Payable Rep II - Payment Processing

Select Medical; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 64,000; Full time

Job summary

Select Medical Corporate Headquarters in Mechanicsburg, PA seeks a second-level Accounts Payable specialist for timely, accurate third-party vendor payments and related accounting tasks. You will audit invoices, ensure Oracle data integrity, and support check runs with documentation and cross-functional collaboration.

The role requires meticulous attention to detail, strong communication, and proficiency with Microsoft Office and accounting software.

Qualifications

• Minimum: High school diploma or GED.
• Good interpersonal and communication skills.
• PC knowledge - Excel, Outlook, Word.
• Experience with accounting software.
• Basic math skills.
• Ability to work in a fast-paced environment with urgency.
• Attention to detail and accuracy with deadlines.
• Ability to multi-task and work with little supervision.

Responsibilities

• Daily audits of invoices entered by AP Reps on the Invoice Processing team.
• Ensure invoices are entered accurately in Oracle per guidelines.
• Communicate required corrections to Team Lead.
• Update AP Error Tracking Log daily.
• Modify Selected Payment Schedules Report on check days.
• Obtain documentation for Requests for Payments (RFP).
• Review documentation and suggest processing improvements.
• Prepare checks and supporting docs for mailing.
• Handle special processing per instructions.
• Assist team lead with vendors paying >$250k to shift to electronic methods.
• Review uploads for accuracy against source docs.
• Analyze upload trends to spot unusual invoice amounts.
• Identify and propose process improvements.
• Review coding using Chart of Accounts for invoices.
• Support team on check run day and other tasks.
• Contribute to special projects.

Skills

Interpersonal communication

Excel/Outlook/Word

Accounting software

Basic math

Attention to detail

Fast-paced work

Multi-tasking

Self-motivation

Education

High school diploma or GED

Tools

MarkView AP workflow

Job description

Overview

Select Medical Corporate Headquarters

Mechanicsburg,Pennsylvania17055

Full-Time / On-Site

Monday-Friday 8:00 am-5:00 pm (flexible)

Second-level position responsible for the timely and accurate processing of third-party vendor payments through the Select Medical accounts payable system. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable payment transactions.

Responsibilities

• Daily audits of invoices entered by AP Reps on the Invoice Processing team in accordance with department guidelines.
• Ensure all invoices selected for audit have been entered accurately in Oracle in accordance with department guidelines (review includes vendor names, invoice numbers/naming conventions, invoice amounts, and other information as per department guidelines).
• Communicate required corrections to Team Lead for the Invoice Processing team.
• Update AP Error Tracking Log daily based on errors that are found.
• Modify Selected Payment Schedules Report as needed on check run day.
• Ensure proper documentation is obtained for Request for Payments (RFP).
• Review documentation and make recommendations to make processing more efficient.
• Prepare checks and supporting documentation as needed for timely mailing.
• Ensure special handling is completed as per special handling instructions.
• Assist team lead with identifying vendors with checks greater than $250k and work with vendors to move payment methods to electronic payment.
• Review uploads prepared by AP Reps on the Invoice Processing team to ensure uploaded amounts agree with the source documentation.
• Review vendor upload trends provided by the AP Reps preparing uploads to determine if current invoice amounts are outside of average invoice processing trends for the vendor.
• Identify and recommend changes that will enhance or improve current processes.
• Utilize Select Medical/Concentra Chart of Accounts to review coding of invoices as requested.
• Assist team lead with activities as needed, particularly on check run day.
• Support special projects.

Qualifications

Minimum:

• High school diploma or General Education Degree (GED).
• Good interpersonal and communication skills.
• PC knowledge - Microsoft Office Excel, Outlook (or equivalent), and Word knowledge/skills.
• Experience with accounting software.
• Basic Math Skills.
• Ability to work in a fast-paced environment and possess a personal sense of urgency.
• Ability to sustain focus and attention to detail/accuracy, perform effectively when action is required, and meet all requested deadlines.
• Perform assigned responsibilities and tasks according to policies and procedures with little or no supervision within the assigned time frame.
• Ability to multi-task and take on new responsibilities without loss of continuity.

Preferred:

• Experience working with a multiple subsidiary operating structure environment.
• High volume experience in Accounts Payable with Expense Report processing.
• Ability to process invoices using Markview Accounts Payable workflow software.

Additional Data

*Are you a recent graduate or an individual looking to start or continue a career in accounts payable?

*Are you an individual who enjoys the business side of healthcare?

*Do you want to work with innovative people with a positive team culture?