Accounts Payable & Receivable Specialist

KettleHouse Brewing Co.; Bonner (MT); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision

Disability & life insurance

401(k) with company match

Free beer & merchandise

Job summary

KettleHouse Brewing Co. is seeking an organized Accounts Payable & Receivable Specialist to support our Montana brewery. You will process vendor invoices, manage customer billing, apply payments, and help maintain accurate financial records in QuickBooks and ERP systems.

The ideal candidate has 2+ years in AP/AR or bookkeeping, strong Excel skills, and excellent attention to detail. An associate degree is preferred.

Qualifications

• 2+ years in accounts payable, accounts receivable, bookkeeping, or accounting preferred.
• Associate's degree in Accounting, Finance, Business Administration, or equivalent preferred.
• Experience with QuickBooks, ERP systems, or similar accounting software.
• Strong proficiency with Microsoft Excel, including formulas and data reconciliation.
• Understanding of accounting principles and financial recordkeeping.
• Exceptional attention to detail and commitment to accuracy.

Responsibilities

• Process vendor invoices accurately and efficiently.
• Match purchase orders, receipts, and invoices to ensure proper documentation.
• Prepare and process weekly check runs and electronic payments.
• Maintain vendor records and respond to vendor inquiries.
• Monitor payment due dates and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.

Skills

Attention to detail

Communication

Time management

Organizational skills

Discretion with confidential info

Education

Associate's degree in Accounting, Finance, or Business Administration

Tools

QuickBooks

ERP systems

Excel

Job description

Description

At KettleHouse Brewing Co., we're passionate about brewing exceptional beer, creating memorable experiences, and building a workplace based on integrity, teamwork, and community. We're looking for an organized, detail-oriented Accounts Payable & Receivable Specialist to support the brewery.

This role is ideal for someone who enjoys working with numbers, maintaining accurate records, solving discrepancies, and ensuring vendors and customers are paid accurately and on time. The successful candidate will play a key role in managing cash flow, supporting month-end processes, and helping maintain the organization's financial integrity.

About KettleHouse:

Our mission is to match the quality of our beers to the quality of the Montana outdoor experience. Our award-winning beers include Cold Smoke® Scotch Ale, Double Haul® IPA, Shady™ New England IPA, Fish On!® Juicy Montana Pale Ale, along with many seasonal and rotating offerings. We are distributed throughout Montana and in select markets in Idaho, Washington, Wyoming, and Utah.

Our company is built on the core values of Integrity, Respect, Accountability, Commitment to Excellence, and Commitment to Community. An ideal team member embodies those values and wants to join a hard-working team where we all come together to accomplish shared goals and have fun doing it.

What You’ll Do

Accounts Payable

• Process vendor invoices accurately and efficiently.
• Match purchase orders, receipts, and invoices to ensure proper documentation.
• Prepare and process weekly check runs and electronic payments.
• Maintain vendor records and respond to vendor inquiries.
• Monitor payment due dates and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.

Accounts Receivable

• Generate and distribute customer invoices.
• Apply customer payments and maintain accurate account records.
• Monitor aging reports and follow up on outstanding balances.
• Communicate professionally with customers regarding billing questions and payment status.
• Investigate and resolve invoice discrepancies or payment issues.

Financial Reporting

• Prepare daily deposits and cash reconciliation activities.
• Assist with month-end and year-end closing activities.
• Maintain accurate records in QuickBooks, ERP systems, and other financial software.

Administrative & Operational Support

• Organize and maintain financial records and supporting documentation.
• Assist with document management and record retention processes.
• Support payroll preparation and related administrative functions.
• Answer phones, greet customers, and refer to appropriate resources.
• Manage incoming mail, email correspondence, and company records.
• Prepare reports, spreadsheets, presentations, and business documents.
• Coordinate and track business licenses, permits, and regulatory requirements.

Requirements

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or accounting preferred.
• Associate's degree in Accounting, Finance, Business Administration, or equivalent combination of education and experience preferred.
• Experience with QuickBooks, ERP systems, or similar accounting software.
• Strong proficiency with Microsoft Excel, including spreadsheets, formulas, and data reconciliation.
• Understanding of accounting principles and financial recordkeeping.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and time management skills.
• Ability to manage competing priorities and meet deadlines.
• Excellent communication and customer service skills.
• Ability to handle confidential financial information with discretion.

Benefits

• Paid time off and holiday pay.
• Health, dental, and vision, with company contribution.
• Company paid short and long-term disability and life insurance.
• 401(k) plan, with company match.
• Free and discounted beer and merchandise.

Schedule

• Full-time, 30-40 hours per week.