Accounts Payable & Receivable Coordinator

IDEAL Industries, Inc.; Sycamore (IL); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

PTO

Job summary

IDEAL Industries, Inc. is seeking an Accounts Payable Coordinator to support day-to-day accounting functions in a high-volume environment.

You will process large volumes of invoices, ensure accuracy of vendor accounts, and resolve discrepancies to keep payments timely. The role requires an associate degree in Finance/Accounting and at least 3 years of AP experience; NAV AP module knowledge is highly preferred.

Qualifications

• Associate degree in Finance, Accounting, or Business Management.
• Minimum 3+ years accounts payable experience in high-volume AP.
• Manufacturing environment experience a plus.
• Ability to drive towards resolution.

Responsibilities

• Process a high volume of invoices and payments to vendors.
• Verify vendor accounts and resolve discrepancies.
• Record expenses and liabilities in financial statements.
• Reconcile AP aging and ensure timely payments.
• Collaborate with buyers and receiving to resolve issues.
• Prepare month-end AP journal entries.
• Assist with Concur travel expense reports.
• Provide backup support to the accounting team.

Skills

Accounts payable knowledge

Excel proficiency

NAV AP module

Analytical skills

Communication skills

Education

Associate degree in Finance, Accounting, or Business Management

Tools

NAV

Job description

IDEAL Industries, Inc. has built a reputation for over a century by crafting iconic tools and practical technology required in aerospace, data communications, electrical, wire processing and construction. The global family of IDEAL brands includes IDEAL Electrical, Anderson Power, and Enatel.

A vibrant and dynamic company, IDEAL is best known for our wire connectors, the gold standard for making electrical connections around the world. Nearly every commercial jet is assembled using IDEAL wire strippers and, as part of the critical equipment on NASA missions, our tools even help NASA astronauts fly to the moon. Most important, our products benefit skilled tradespeople, who reach for IDEAL tools every day.

IDEAL is propelled by the concept of Building an IDEAL World. Our family-run business is committed to building ideal relationships with customers, employees, and communities by crafting some of our industry's most innovative and trusted tools.

The Accounts Payable Coordinator plays an integral role in the day-to-day operations of the accounting department. Assists with accounts payable processes, ensures accurate and timely processing of invoices and payments, while maintaining excellent working relationships with vendors and internal stakeholders.

Essential Job Functions

• Ensures accurate accounting for accounts payable (A/P) liabilities.
• Processes a high volume of invoices and payments to vendors for goods and services, timely and accurately.
• Verifies vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies.
• Properly records expenses and liabilities reported in company financial statements.
• Monitors accounts payable aging reports and ensures timely payment of outstanding invoices.
• Partners with buyers and receiving team to drive issue resolution to ensure invoices are paid on time.
• Evaluates completed new supplier forms and ensure supplier setups are correct and complete.
• Collaborates with accountants to reconcile A/P, posts journal entries, and prepares month-end reports.
• Reviews, audits and processes Concur travel expense reports and Purchase Card activity.
• Provides backup support to other members in the accounting department.
• Work on special projects and initiatives, as assigned.

• Comply with and contribute to the continuous improvement of company policies, Internal controls, processes and procedures.
• Support the A/P check write process, as needed.
• Contribute to entry of A/R cash receipts, as needed.
• Contribute to accounts receivable small write-offs/discounts to invoices, as needed.

• Actively engage in responsibilities and initiatives to ensure a safe work environment.
• Comply with and contribute to the continuous improvement of company policies, processes and procedures.
• Contributes to a collaborative, team-oriented workplace, which may include other duties as assigned.
• Support 1099 filing to the IRS for applicable vendors at year end.
• Prepares A/P related journal entries and accruals at month end.

Knowledge, Skills and Abilities

• In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
• Ability to communicate with ease cross functionally and at all levels of the business.
• A demonstrated problem solver, who exhibits exceptional follow-up with a positive demeanor.
• Proficiency in using accounting software; experience with NAV, specifically the AP module, highly preferred.
• Excellent organization skills and strong attention to detail required.
• Proficiency in Microsoft Excel required.
• Excellent analytical and people skills.

Qualifications:

• Associate degree in Finance, Accounting, or Business Management. Equivalent work experience may be considered.
• Minimum 3+ years accounts payable experience in a high volume accounts payable function using the three-way match process.
• Accounts payable experience in a manufacturing environment a plus.
• Ability to drive towards resolution.

The expected hourly pay rate for this position is between $21.72 and $29.21. This range represents a good faith estimate for the position and actual compensation will be based on numerous factors including knowledge, location, skills, training and experience.

IDEAL employees enjoy a wide range of valuable benefits including medical, dental & vision insurance, education reimbursement and wellness programs. To help meet your retirement needs, we offer a 401k with company match and a cash balance pension plan. IDEAL values rest, personal time and community involvement facilitating these through several paid time off programs including vacation and personal days, volunteer time, holidays and parental leave.

IDEAL Industries, Inc. is proud to be one of Newsweek's Global Top 100 Most Loved Workplaces and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. We know that it is our people that truly separate us from the competition. To learn more about us, visit www.idealindustries.com