Accounts Payable & Receivable Administrative Specialist

Connections-Education-4; Santa Fe (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

New Mexico Connections Academy is seeking an Administrative Assistant to support the Business Services Department in person at the Santa Fe office. You will manage accounts payable and receivable, audit staff travel expenses, and maintain accurate financial records with strong customer service.

The ideal candidate has experience in Business Services, proficiency in Excel, and excellent organizational and communication skills in a fast-paced environment.

Qualifications

• Experience in a Business Services setting with AP/AR exposure.
• Strong understanding of financial processes, recordkeeping, and reconciliation.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency with Microsoft Excel and learning financial software.

Responsibilities

• Process accounts payable: review invoices, approvals, timely payments.
• Process accounts receivable: invoicing, deposits, and reconciliations.
• Audit staff travel expense reports for policy compliance.
• Maintain accurate financial records and documentation.
• Assist with monthly financial reconciliations and reporting.
• Respond to vendor, staff, and stakeholder inquiries regarding payments.
• Prepare purchase orders and monitor expenditures.
• Maintain organized filing systems and ensure confidentiality.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Multitasking

Education

High school diploma or equivalent

Associate degree in Business/Accounting/Finance preferred

Tools

Microsoft Excel

Financial software systems

ERP software

Job description

New Mexico Connections Academy is seeking an Administrative Assistant to support the Business Services Department in person at the Santa Fe office. You will manage accounts payable and receivable, audit staff travel expenses, and maintain accurate financial records with strong customer service.

The ideal candidate has experience in Business Services, proficiency in Excel, and excellent organizational and communication skills in a fast-paced environment.