Accounts Payable & Purchasing Specialist

RVNAhealth; Ridgefield (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403(b) Retirement

Paid Time Off & Holidays

Life & Disability Insurance

Tuition Reimbursement

Job summary

RVNAhealth in Ridgefield, CT seeks an Accounts Payable & Purchasing Specialist to manage AP, coordinate purchasing, and maintain vendor records. The role emphasizes internal controls and efficient processes.

The ideal candidate has 2–5 years in AP/purchasing, strong organization, and communication skills to resolve discrepancies and support financial reporting.

Qualifications

• Associate degree preferred; relevant experience may substitute.
• 2–5 years in accounts payable, purchasing, procurement, or related financial operations.
• Experience processing invoices, coordinating payments, maintaining vendor records, and resolving discrepancies.
• Familiarity with purchase orders, approvals, vendor documentation, and internal controls.
• Experience using an ERP, accounting, or AP workflow system.

Responsibilities

• Accounts Payable: review, code, and process vendor invoices; coordinate payments via checks/ACH; resolve discrepancies.
• Purchasing & Vendor Management: coordinate purchasing requests/POs; track outstanding items; manage vendor records and documentation.
• Financial Reporting & Process Improvement: assist month-end close; prepare AP reports; support audits; help improve AP/purchasing workflows.

Skills

Accounts Payable

Purchasing

Vendor Management

Financial Controls

Attention to detail

Communication

Education

Associate degree in accounting/finance or related field

Tools

ERP System

Job description

RVNAhealth is currently seeking an Accounts Payable & Purchasing Specialist to support the day-to-day financial operations of our organization in our office location in Ridgefield, Connecticut. This position plays an important role in managing accounts payable, coordinating purchasing activities, maintaining vendor records, and ensuring invoices and purchases follow established approval processes and internal controls.

The ideal candidate has hands-on experience with accounts payable and purchasing workflows, strong organizational skills, and the ability to identify and resolve discrepancies while maintaining accurate financial records. This is an opportunity to contribute to efficient financial operations while helping improve processes and systems.

Key Responsibilities

Accounts Payable

• Review, code, and process vendor invoices for accuracy, appropriate documentation, and required approvals.
• Coordinate timely vendor payments through checks, ACH, and other electronic payment methods.
• Research and resolve invoice discrepancies, payment questions, and vendor account issues.
• Maintain accurate accounts payable records and vendor account information.
• Monitor outstanding invoices, payment schedules, and accounts payable aging.

Purchasing & Vendor Management

• Coordinate purchasing activities, purchase requests, and purchase orders in accordance with established policies and approval requirements.
• Track outstanding purchase orders and commitments and follow up on pending items.
• Support purchasing platforms and corporate card processes.
• Maintain vendor records and collect required documentation, including W-9s, contracts, agreements, business associate agreements, confidentiality agreements, and certificates of insurance, as applicable.
• Communicate with vendors and internal departments to resolve purchasing and payment issues.
• Help maintain appropriate controls over vendor setup and changes to vendor banking information.

Financial Reporting & Process Improvement

• Assist with month-end accounts payable close activities, including accruals, reconciliations, and reporting.
• Prepare accounts payable reports and support audit requests and documentation.
• Identify exceptions, missing approvals, and other issues requiring follow-up or escalation.
• Support the implementation and improvement of accounts payable and purchasing workflows within the organization's financial systems.
• Help develop and maintain procedures, process documentation, and user guidance to improve consistency and efficiency.

Qualifications

• Associate degree in accounting, finance, business, or a related field preferred; relevant experience may be considered in place of a degree.
• Two to five years of experience in accounts payable, purchasing, procurement, or a related financial operations role.
• Experience processing invoices, coordinating payments, maintaining vendor records, and resolving discrepancies.
• Familiarity with purchase orders, purchasing approvals, vendor documentation, and internal financial controls.
• Experience using an ERP, accounting, or accounts payable workflow system.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective written and verbal communication skills, with a customer-service-oriented approach to working with vendors and internal colleagues.
• Ability to recognize unusual transactions, documentation gaps, or control exceptions and elevate concerns appropriately.
• Interest in improving processes and supporting the effective use of financial systems.

Why Join RVNAhealth?

RVNAhealth is a nonprofit healthcare organization dedicated to providing exceptional care and support to individuals and families throughout our community. With services spanning home health, hospice, rehabilitation, wellness, and community health programs, we are committed to improving lives through compassionate care, innovation, and excellence.

Benefits

RVNAhealth offers eligible full-time employees a comprehensive benefits package including medical, dental, vision, and prescription coverage; 403(b) retirement savings; paid time off and holidays; employer-paid life and disability insurance; wellness and employee assistance programs; tuition reimbursement; professional development opportunities; and additional voluntary benefits. Benefits are subject to eligibility requirements and plan terms.

Compensation

The pay range listed represents RVNAhealth's commitment to pay transparency and is a reasonable estimate of possible compensation for this role at the time of posting. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate's exact location, experience, and expertise related to the qualifications.

RVNAhealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Background & Drug Screening Disclaimer

It will be a condition of employment at RVNAhealth to submit to a pre-employment physical/drug screen and background check, which may include the following: fingerprinting, verification of employment, paraprofessional certifications, designations or licenses, and educational background.

Artificial Intelligence in Our Recruiting Process

RVNAhealth uses iSolved Talent Acquisition's AI-powered Candidate Matching feature to generate a match score based on how closely an applicant's skills and experience align with the position's requirements. The score helps our recruiters prioritize candidate review but does not replace human judgment. Our recruitment team reviews applicants and hiring managers retain full responsibility for hiring and employment decisions.

RVNAhealth does not develop or use AI tools with the intent to discriminate against applicants or employees on the basis of race, color, religion, sex, age, sexual orientation, national origin, disability, veteran status, or any other protected characteristic.