Receptionist / Administrative Support

RVNAhealth; Ridgefield (CT); Presencial; USD 34.000 - 52.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Resumo da vaga

RVNAhealth is seeking a friendly, organized receptionist to be the first contact for patients, visitors, employees and partners at our Ridgefield, CT office. The role supports daily administrative operations, manages calls, greets visitors, and assists with data management in a collaborative environment.

The ideal candidate is professional, detail‑oriented, and capable of juggling multiple tasks while delivering excellent service, confidentiality, and HIPAA compliance.

Qualificações

• Minimum 1 year experience in receptionist/administrative/clerical role.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong verbal and written communication.
• Excellent organizational skills and attention to detail.
• Comfortable with computers and office equipment.
• Ability to work independently and exercise good judgment.
• Discretion handling confidential information.

Responsabilidades

• Serve as primary point of contact for calls and visitors, directing inquiries to appropriate departments.
• Maintain organized reception area; greet and assist visitors.
• Route telephone messages; maintain directory and extensions; answer general inquiries.
• Provide administrative support: data entry, filing, scanning, copies, faxing, distribution.
• Coordinate meeting room reservations and front-office scheduling coverage.
• Manage mail, packages, and front desk supplies; support data and reports.

Conhecimentos

Verbal and written communication

Organizational skills

Customer-service oriented

Independent worker

Discretion with confidential info

Ferramentas

Microsoft Office

Outlook

Word

Excel

Descrição da vaga

RVNAhealth is seeking a friendly, organized, and customer-focused Receptionist to serve as the first point of contact for our agency, based in our office location in Ridgefield, CT. This position plays an important role in creating a welcoming experience for patients, visitors, employees, and community partners while supporting the daily administrative operations of the organization.

In addition to managing incoming calls and greeting visitors, the Receptionist provides general administrative support, coordinates front-office activities, and assists with routine departmental reporting and data management. The ideal candidate is professional, detail-oriented, comfortable managing multiple priorities, and enjoys working in a collaborative, service-oriented environment.

Key Responsibilities

• Serve as the primary point of contact for incoming calls and visitors, providing courteous assistance and directing inquiries to the appropriate departments or personnel.
• Maintain an organized, welcoming reception area and ensure visitors are greeted, signed in, and appropriately assisted.
• Monitor and route telephone messages, maintain current employee directory and extension information, and assist with general inquiries about agency services and programs.
• Provide administrative and clerical support, including data entry, scanning, filing, copying, faxing, correspondence, and document distribution.
• Coordinate meeting room reservations and assist with scheduling and front-office coverage.
• Manage incoming and outgoing mail, coordinate package deliveries, and maintain front desk and shared office supplies.
• Collect, maintain, and compile routine departmental data, tracking spreadsheets, and operational reports.
• Prepare and distribute weekly census reports and other recurring reports, ensuring accuracy and timely completion.
• Process front desk payments, maintain supporting documentation, and forward records to the appropriate department.
• Assist with administrative coordination, registration, and visitor support for agency clinics, programs, and events.
• Communicate with the Patient Experience Manager and other departments to support efficient office operations.
• Maintain confidentiality of patient and agency information and follow applicable HIPAA, agency, and regulatory requirements.

Qualifications

• A minimum of one year previous experience in a receptionist, administrative, or clerical support role.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong verbal and written communication skills and a professional, customer-service-oriented approach.
• Excellent organizational skills and attention to detail, with the ability to prioritize and manage multiple responsibilities.
• Comfortable working with computers, office equipment, spreadsheets, and electronic record systems.
• Ability to work independently, exercise good judgment, and collaborate effectively with others.
• Demonstrated discretion in handling confidential information.

Why Join RVNAhealth?

RVNAhealth is a nonprofit healthcare organization dedicated to providing exceptional care and support to individuals and families throughout our community. With services spanning home health, hospice, rehabilitation, wellness, and community health programs, we are committed to improving lives through compassionate care, innovation, and excellence.

Benefits

RVNAhealth offers eligible full-time employees a comprehensive benefits package including medical, dental, vision, and prescription coverage; 403(b) retirement savings; paid time off and holidays; employer-paid life and disability insurance; wellness and employee assistance programs; tuition reimbursement; professional development opportunities; and additional voluntary benefits. Benefits are subject to eligibility requirements and plan terms.

Compensation

The pay range listed represents RVNAhealth's commitment to pay transparency and is a reasonable estimate of possible compensation for this role at the time of posting. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate's exact location, experience, and expertise related to the qualifications.

Background & Drug Screening Disclaimer

It will be a condition of employment at RVNAhealth to submit to a pre-employment physical/drug screen and background check, which may include the following: fingerprinting, verification of employment, paraprofessional certifications, designations or licenses, and educational background.

Artificial Intelligence in Our Recruiting Process

RVNAhealth uses iSolved Talent Acquisition's AI-powered Candidate Matching feature to generate a match score based on how closely an applicant's skills and experience align with the position's requirements. The score helps our recruiters prioritize candidate review but does not replace human judgment. Our recruitment team reviews applicants and hiring managers retain full responsibility for hiring and employment decisions.

RVNAhealth does not develop or use AI tools with the intent to discriminate against applicants or employees on the basis of race, color, religion, sex, age, sexual orientation, national origin, disability, veteran status, or any other protected characteristic.

RVNAhealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.