Accounts Payable & Purchasing Specialist

Greater Philadelphia Urban Affairs; Philadelphia (Philadelphia County); On-site; USD 42,000 - 52,000; Full time

Job summary

Urban Affairs Coalition in Philadelphia, PA is seeking a Fiscal Clerk to join the Fiscal Department and support purchasing, accounts payable, and admin tasks. The role involves data entry in NetSuite and coordinating with vendors on invoices and checks.

The ideal candidate will be detail-oriented, possess strong communication skills, and maintain professionalism and integrity in handling confidential financial information.

Qualifications

• Detail-oriented and organized.
• Excellent verbal and written communication.
• Professional conduct, integrity and discretion.
• Proficient with Microsoft Office and basic accounting tools.

Responsibilities

• Assist Purchasing Coordinator with purchase orders and receipts.
• Assist A/P Manager by matching invoices to checks and filing signed checks.
• Fiscal data entry using NetSuite.
• Prepare Accounts Payable vouchers and purchase orders for departments and partners.
• File, scan, copy and compile documents for Fiscal Accountants and Management.
• Assist with audits by gathering backup support.
• Provide clerical support to management and accountants as requested.
• Communicate with vendors regarding balances, payments, and PO status.
• Maintain files and documentation thoroughly and accurately.

Skills

Attention to detail

Verbal & written comms

Professionalism

Microsoft Office proficiency

Tools

NetSuite

Microsoft Office

Job description

Urban Affairs Coalition in Philadelphia, PA is seeking a Fiscal Clerk to join the Fiscal Department and support purchasing, accounts payable, and admin tasks. The role involves data entry in NetSuite and coordinating with vendors on invoices and checks.

The ideal candidate will be detail-oriented, possess strong communication skills, and maintain professionalism and integrity in handling confidential financial information.