Accounts Payable Processor

Community Bank, N.A.; City of Syracuse (NY); On-site; USD 26,000 - 35,000; Full time

Benefits offered by this job

Medical, Vision & Dental insurance

401K with generous match

Pension

Tuition Reimbursement

Banking discounts

11 paid holidays

Paid vacation

Job summary

Community Bank, N.A. seeks an Accounts Payable Clerk to join our Upstate NY team. You will handle data entry, invoice processing, vendor communications, and month-end reporting in a fast-paced office.

The ideal candidate has at least 2 years in accounts payable, proficiency with Excel and general ledger systems, and a collaborative, detail-focused mindset. We offer a comprehensive benefits package and a stable, growth-oriented workplace.

Qualifications

• 2+ years in accounts payable or equivalent.
• Proficiency with Excel, Word and ledger reporting systems.
• Ability to work in a fast-paced, high-volume environment.
• Strong customer service and communication skills.

Responsibilities

• Data entry of accounts payable and coding invoices.
• Verify tax compliance and proper approvals.
• Process and import invoices into the AP system.
• Obtain vendor W9s and TINs; manage ACH details.
• Assist audits and respond to inquiries from vendors and staff.
• Resolve discrepancies and manage stop payments/voids.
• Support month-end accruals, prepaids, and spreadsheets.
• Maintain policy adherence and ongoing training compliance.
• Support AP team with various tasks and projects.

Skills

Fast-paced work environment

Team player

Excel

Word

Accounts payable

General ledger reporting

Multitask

Organized

Independent work

Customer service

Communication skills

Education

Associate’s Degree in Accounting, Business or Finance

Minimum age 18

Tools

Accounts payable software

Job description

Overview

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration. Just as our employees are committed to helping our customers manage their finances, we’re committed to our employees. After all, they make it happen for our customers every day. To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

Responsibilities

• Data entry of accounts payable.
• Date stamp and code incoming invoices daily and verify that they are properly authorized and/or approved.
• Verify invoices have proper sales tax and are in compliance with current tax regulations.
• Key invoices into the accounts payable system.
• Process invoice inbox invoices.
• Prepare invoices for importing into the accounts payable system and perform import.
• Obtain W9’s and tax identification number (TIN) from vendors as well as ACH information.
• Assist in preparing for internal and external audits.
• Respond to internal and external customer inquiries accurately and timely, including answering phone calls and emails professionally.
• Research questions raised by vendors and internal personnel regarding emails, payment status, general ledger coding, past-due balances, credit, problem invoices, or other inquiries.
• Review employee manual expense reports to ensure that receipts are included, a business purpose is listed for each expense, and the correct coding.
• Assist in processing corporate cards. Code, approve/close, data mapping, and clear outstanding credit card reports.
• Mail checks after conducting a match to invoice and file proper documentation.
• Resolve discrepancies on vendors’ payments processed before releasing the payment.
• Process stop payments and voids for checks and ACH payments.
• Help with uploads, month-end accruals, monthly prepays, monthly rent, and other various spreadsheets.
• Support the rest of the AP team with various tasks and projects.
• Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to policies, procedures, and internal controls, and meet all training requirements in a timely manner.

Qualifications

Education, Training and Requirements

• Associate’s Degree in Accounting, Business or Finance preferred, but not required.
• All applicants must be 18 years of age or older.

Skills

• Ability to thrive in a fast-paced, high-volume environment
• Ability to work in a team setting
• Strong technical ability to work with Microsoft Excel, Word, accounts payable, and general ledger reporting systems
• Ability to multitask, be organized, and handle a large volume of invoices
• Ability to work independently and remain on task
• Strong customer service and communication skills

Experience

• Minimum of two (2) years working in the accounts payable field or equivalent experience.

Other Job Information

Hours: 40 hours/week

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on!

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

Equal Opportunity Statement

The Company is an affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law. The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.

Pay Range

Minimum USD $19.00/Hr.

Maximum USD $25.60/Hr.