Accounts Payable Process Manager

Keystone Human Services; United States; Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) match

PTO

Tuition reimbursement

Wellness programs

Job summary

Keystone Human Services is seeking a full-time Accounts Payable Process Manager to lead the procure-to-pay cycle, oversee supplier invoices, expense reports, and fixed assets, and strengthen internal controls.

This role serves as the finance systems owner and works with cross-functional teams to resolve inquiries and support year-end activities.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• At least ten years of related work experience with supervisory experience.
• Not-for-profit or government contracting experience preferred.

Responsibilities

• Promote Keystone’s mission, values, and culture through all aspects of the role.
• Oversee daily payment processing, including settlement runs for ACH, check, and credit card transactions.
• Manage accounts payable risks and controls related to suppliers, invoices, W-9 forms, garnishments, utilities, escheatment, and 1099 reporting.
• Serve as the Workday business process owner and subject matter expert for supplier invoices, expense reports, and fixed assets.
• Maintain fixed asset records by reviewing, registering, and reclassifying assets processed through accounts payable.
• Oversee the corporate credit card process and maintain controls that minimize organizational risk.
• Oversee monthly general ledger reconciliations and accruals.
• Partner with Operations and other stakeholders to resolve accounts payable and disbursement inquiries and analyze assigned spend categories or ledgers.
• Support year-end activities, including audit preparation and assessment of revenue collectability and potential write-offs.
• Set team goals aligned with organizational priorities and provide staff with clear expectations, coaching, feedback, development, and mentorship.
• Participate in hiring, staff scheduling, service quality oversight, and cross-functional projects and initiatives.

Skills

Leadership

Process improvement

Financial controls

Education

Bachelor's degree in accounting/finance

Tools

Workday

Job description

Keystone Human Services is seeking a full-time Accounts Payable Process Manager to join our Finance team. This leadership role oversees the procure-to-pay cycle for supplier invoices and expense reports, helping ensure accurate, efficient, and compliant financial operations. The position serves as a finance systems business process owner and subject matter expert for supplier invoices, expense reports, fixed assets, corporate credit cards, and payments for services. The Accounts Payable Process Manager leads daily payment processing and strengthens financial controls across accounts payable operations. This role partners with Operations and cross-functional teams to resolve inquiries, improve processes, support reconciliations and year-end activities, and align financial systems with organizational, compliance, and funder requirements.

Responsibilities

• Promote Keystone’s mission, values, and culture through all aspects of the role
• Oversee daily payment processing, including settlement runs for ACH, check, and credit card transactions
• Manage accounts payable risks and controls related to suppliers, invoices, W-9 forms, garnishments, utilities, escheatment, and 1099 reporting
• Serve as the Workday business process owner and subject matter expert for supplier invoices, expense reports, and fixed assets
• Maintain fixed asset records by reviewing, registering, and reclassifying assets processed through accounts payable
• Oversee the corporate credit card process and maintain controls that minimize organizational risk
• Oversee monthly general ledger reconciliations and accruals
• Partner with Operations and other stakeholders to resolve accounts payable and disbursement inquiries and analyze assigned spend categories or ledgers
• Support year-end activities, including audit preparation and assessment of revenue collectability and potential write-offs
• Set team goals aligned with organizational priorities and provide staff with clear expectations, coaching, feedback, development, and mentorship
• Participate in hiring, staff scheduling, service quality oversight, and cross-functional projects and initiatives

Compensation & Benefits

Full-time, exempt position. Starting annual salary: $85,000, may increase based on education and experience. Actual compensation will be determined based on localized market data, skills, experience, and education. Where applicable, this position may also be eligible for additional compensation programs such as shift differentials, premium pay, stipends, bonuses, or other role‑specific compensation. Hybrid work schedule with a minimum of two days per week in the assigned office. Eligible employees will have access to our comprehensive benefits package, including medical, dental, and vision insurance; a 401(k)-retirement plan with company match; paid time off (PTO), tuition reimbursement, wellness programs, and more.

Education & Experience

• Bachelor’s degree in accounting, finance, business, or a related field
• An equivalent combination of education and at least ten years of related work experience
• Supervisory experience required
• Not-for-profit or government contracting experience preferred

Additional Qualifications

• Ability to communicate clearly in written and spoken formats and to read, interpret, and apply written information
• Ability to use advanced computer and web‑based systems and learn new technology
• Strong knowledge of accounts payable processes, financial controls, reconciliations, and compliance requirements
• Ability to work independently and collaboratively in a fast‑paced professional office environment
• Reliable transportation and ability to travel occasionally to other office locations or off‑site meetings
• Ability to successfully complete the pre‑employment process, including required background checks, clearances, and verifications

Keystone Human Services prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on any category protected by applicable federal, state, or local law.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Who we are

Keystone Human Services works to create an environment where all people, regardless of ability, can grow, make choices and be valued and contributing members of the community.

What we do

Keystone Human Services provides community-based services for children, adolescents, adults, and families in the areas of intellectual disabilities, autism, and mental health. In addition, we provide technical assistance to governments and other organizations to develop frameworks of support for people with disabilities. We also support educational efforts to promote community understanding and awareness of the value and importance of inclusion for all people in all aspects of society.

Where we do

We offer services and supports in Pennsylvania, Connecticut, Delaware, and New Jersey in the United States, as well as parts of Eastern Europe and India.