Accounts Payable/Payroll Specialist

The Odyssey Preparatory Academy Inc.; Buckeye (AZ); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Remote/in-person split

10 days sick/pto

Job summary

The Odyssey Preparatory Academy Central Office in Buckeye, AZ is seeking a Payroll and Accounts Payable Specialist to consolidate two part-time roles into one key position. You will handle full-cycle payroll using ADP and manage supplier invoices and payments.

The ideal candidate brings strong customer service, collaboration, and a detail-oriented approach to ensure accurate payroll processing, timely vendor payments, and compliance with payroll regulations.

Qualifications

• Experience with ADP payroll processing and bi-weekly payrolls.
• Proficiency in Excel including pivot tables and VLOOKUP.
• Knowledge of general ledger accounts and expense coding.
• Experience with QuickBooks Online and Bill.com preferred.
• Attention to detail and confidentiality essential.
• Ability to work with HR and finance teams.
• Familiarity with payroll taxes and 1099 processes.

Responsibilities

• Process full-cycle accounts payable including vendor invoices and checks.
• Process bi-weekly payroll via ADP and review payroll reports.
• Maintain vendor W9 data and 1099 forms.
• Reconcile accounts payable and assist audits.
• Communicate effectively with staff and vendors.
• Assist with year-end and quarterly tasks.

Skills

ADP

Excel

Pivot tables

VLOOKUP

General Ledger

Attention to detail

Confidential communication

Payroll regulations knowledge

Unsupervised work

Critical thinking

Willing to learn

Education

Associates or Bachelors degree or equivalent experience

Tools

QuickBooks Online

Bill.com

Job description

Accounts Payable/Payroll Specialist

The Odyssey Preparatory Academy Central Office - Buckeye, Arizona Open in Google Maps

This job is also posted in The Odyssey Preparatory Academy, Family of Schools

Job Description

POSITION TITLE: Payroll and Accounts Payable Specialist

FLSA: Non-Exempt

REPORTS TO: Finance Director

TERMS OF EMPLOYMENT: 12 Month Employment, Benefits

JOB SUMMARY:

The Odyssey Preparatory Academy is seeking a Payroll and Accounts Payable Specialist to facilitate two current part‑time positions into one, well‑rounded, vital addition to our team. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition..

JOB RESPONSIBILITIES:

Payroll Specialist

• Responsible for full‑cycle processing (bi‑weekly) utilizing ADP Payroll
• Examine payroll data reports and review the downloaded information for completeness
• Excellent communication skills to interact and effectively exchange critical data with HR personnel
• Collect and maintain payroll data such as garnishments, PTO, and benefit deductions
• Reconcile monthly Balance Sheet liability and Income Statement payroll expense tax accounts
• Reconcile quarterly 941 and annual 940 against ADP data
• Process annual W2 and W3
• Assist with quarterly and year‑end processes
• Participate in system upgrades and assist with any testing required
• Compile internal management reports from payroll system software as requested
• Perform other payroll related duties or projects as assigned
• Actively answer questions and follow up on details regarding employee changes and standings with our HR team
• Provide support to HR department regarding ADP employee files and related documents
• Effectively use open communication skills to interact and exchange critical data with HR personnel
• Use professional communication skills to email and speak to employees regarding pay questions
• Periodically evaluate the job procedures at a high level to maintain the workflow/process in the most efficient and effective way possible
• Maintain confidential communication with staff and community members regarding sensitive information

Accounts Payable Specialist

• Execute full‑cycle accounts payable process, enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application in a timely manner
• Process weekly disbursements (checks and ACH)
• Match documents for payment, and ensure correct general ledger coding
• Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issues
• Manage vendor W9 data
• Prepare, review and send 1099M and 1099NEC annually
• Reconcile vendor statements, research, and resolve issues with vendors
• Receive, stamp, sort and prioritize incoming accounts payable mail on a daily basis
• Prepare checks and remittance documentation for mailing and distribution
• Maintain and create documentation files for payable activities
• Facilitate internal and external audits as needed
• Sort, log, scan, and file invoices, checks, and other documents
• Complete special projects on an as‑needed basis
• Knowledge of month‑end accrual process
• Experience with QuickBooks Online accounting software and Bill.com (preferred but not required) General Knowledge of: o Accounts Payable (3‑way match) o Accounts Payable month‑end accruals o General Ledger accounts (general understanding of expense coding)

Knowledge/Skill Set:

• ADP (required) 1 - 2 years
• Excel (intermediate level)
• General Leger accounts (general understanding on expense coding)
• Open to learn new skills
• Attention to detail
• Enthusiastic attitude
• Maintain confidential communication
• Knowledge of payroll laws and regulations
• Excel - intermediate knowledge (pivot tables, v-lookup, preferred but not required)
• Ability to work unsupervised
• Critical thinking skills
• Open to learning new skills
• Can do/enthusiastic attitude

Job Information/Benefits:

• Associates, Bachelors or equivalent job experience
• Flexible remote/in person split outside of payroll dates
• Health insurance, 10 days sick/pto
• Year‑round schedule

Position Type: Full-Time

Salary: $42,000 to $45,000 Per Year

Job Categories:

Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Shari Costa , CFO
• Central Office
• Phone: [phone]
• Email: [e-mail]