Accounts Payable & Payroll Clerk

Housing Resources, Inc.; Kalamazoo (MI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off and holidays

Retirement plan options

Life insurance

Employee Retention Bonus

Job summary

Housing Resources, Inc. (HRI) is seeking a detail-oriented Accounts Payable & Payroll Clerk to join our Finance Team. The role processes vendor invoices, payroll, and financial transactions to support our mission of strengthening communities and improving housing stability.

The ideal candidate will have strong organizational skills, accuracy, and confidentiality. Schedule is M-F, 8:30AM - 5:00PM; rate is $25.00 hourly and remote work is not available for this position.

Qualifications

• Associate degree (or equivalent) in accounting/related field required.
• Minimum two years in accounts payable, payroll or bookkeeping.
• Proficient with Excel, Outlook and Word; QuickBooks proficiency required.
• Strong data entry, organization and discretion with confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Process vendor invoices, match with PO/receipts and issue payments.
• Prepare checks, electronic payments and ACH, maintain vendor files.
• Process bi-weekly payroll and verify timesheets and adjustments.
• Maintain payroll records and assist with payroll tax reporting.
• Assist bank reconciliations, audits, and grant documentation.
• Support accounting tasks and daily financial operations.

Skills

Attention to detail

Communication skills

Data entry

Discretion with confidential info

Education

Associate's degree in Accounting/Business/Finance or related field

Tools

Microsoft Excel

Outlook

Word

QuickBooks

Job description

Housing Resources, Inc. (HRI) is seeking a detail-oriented and dependable Accounts Payable & Payroll Clerk to join our Finance Team. This position plays a critical role in ensuring the timely processing of accounts payable, payroll, and financial transactions that support HRI's mission of strengthening communities and improving housing stability.

The ideal candidate will possess strong organizational skills, exceptional attention to detail, and a commitment to accuracy and confidentiality.

Rate of Pay: $25.00 hourly

Status: Non-exempt hourly

Schedule: M-F 8:30AM - 5:00PM; remote work is not available for this position

Position Summary

The Accounts Payable & Payroll Clerk is responsible for processing vendor invoices, preparing and issuing payments, assisting with payroll administration, maintaining financial records, and supporting the daily operations of the Finance Department. This individual will work closely with program and administrative staff to ensure compliance with organizational policies, grant requirements, and accounting standards.

Essential Duties and Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices for payment.
• Match invoices with purchase orders, approvals, and supporting documentation.
• Prepare and process checks, electronic payments, and ACH transactions. Maintain accurate vendor files and payment records.
• Respond to vendor inquiries and resolve payment discrepancies.
• Reconcile accounts payable transactions and assist with month-end closing activities.
• Monitor outstanding obligations and ensure timely payment of invoices.

Payroll Processing

• Process bi-weekly payroll accurately and on schedule.
• Verify employee timesheets, leave requests, and payroll adjustments.
• Maintain payroll records and employee earnings information.
• Assist with payroll tax reporting and compliance activities.
• Coordinate payroll changes including new hires, terminations, deductions, and benefit adjustments.
• Respond to employee payroll-related questions and concerns.
• Ensure confidentiality of employee payroll information.

Financial and Administrative Support

• Assist with bank reconciliations and account analysis.
• Maintain organized financial files and records.
• Support annual audits and financial reporting activities.
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• Assist with grant documentation and financial compliance requirements.
• Participate in process improvement initiatives to enhance efficiency and accuracy.
• Perform other accounting and administrative duties as assigned.

Qualifications

Required

• Associate's degree in Accounting, Business Administration, Finance, or related field; or equivalent combination of education and experience.
• Minimum of two years of experience in accounts payable, payroll, bookkeeping, or accounting support.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Proficiency in QuickBooks
• Strong data entry and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.

Preferred

• Experience processing payroll in Paycor or similar systems
• Nonprofit accounting experience.
• Experience with grant-funded programs.
• Knowledge of accounts payable best practices and payroll regulations.

Desired Competencies

• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills.
• Commitment to excellent customer service.
• Ability to work independently while collaborating effectively with a team.
• Dependability, integrity, and professionalism.

Compensation and Benefits

HRI offers a competitive salary and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Life insurance
• Employee Retention Bonus

Housing Resources, Inc. is an Equal Opportunity Employer committed to fostering an inclusive workplace and encouraging applicants from diverse backgrounds to apply.

Join our team and help support the financial operations that make HRI's mission possible.