Accounts Payable Specialist

County Housing; Pine Lawn (MO); On-site; USD 38,000 - 46,000; Full time

Job summary

County Housing is seeking an Accounts Payable Specialist to manage accounts payable for the organization and related PHAs, ensuring accurate coding, timely payments, and compliance with internal controls. The role requires a 4-year accounting degree, 5–7 years of relevant nonprofit experience, and proficiency with property-management software such as Yardi, RealPage, or AppFolio.

It offers an exempt full-time position in Saint Louis, MO.

Qualifications

• Bachelor of Science in Accounting or equivalent from an accredited university preferred.
• Five to seven years of relevant experience with similar duties preferred.
• Not-For-Profit Accounts Payable and Accounts Receivable experience is highly desired.

Responsibilities

• Notify management of operational problems and recommend solutions.
• Manage accounts payable for the County Housing, Pagedale, Olivette, and Hillsdale PHAs.
• Ensure the efficient operation of the Accounts Payable and other accounting duties.
• Review invoices, verify coding, secure approvals, and process Yardi allocations accurately.
• Respond to vendors and internal managers regarding all aspects of the accounts payable process.
• Assist with year-end IRS 1099 processing by verifying all payments for the applicable year.

Skills

Nonprofit accounting

Accounts payable

Vendor management

Internal controls

Education

Bachelor of Science in Accounting

Tools

Yardi

RealPage

AppFolio

Job description

• Location 8865 Natural Bridge Road,Saint Louis, MO, 63121,United States
• Base Pay $38,259.00 - $46,182.00 / Year
• Job Category Finance, General Finance Principals
• Employee Type Exempt FT
• Required Degree 4 Year Degree
• Manage Others No

At County Housing, your work directly contributes to strengthening communities and supporting affordable housing initiatives that make a difference in people’s lives. We offer a collaborative environment, meaningful work, professional growth opportunities, and the chance to be part of a mission-focused organization dedicated to service and community impact.

PRINCIPAL ROLE AND RESPONSIBILITIES

• Promptly notify management of operational problems and recommend solutions.
• Manage accounts payable for the County Housing, Pagedale, Olivette, and Hillsdale PHAs.
• Ensure the efficient operation of the Accounts Payable and other accounting duties.
• Review invoices, verify coding, secure approvals, and process Yardi allocations accurately.
• Respond to vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and reconciliation of subsidiary to general ledger.
• Implement tactical processes, enforce policies, and monitor internal controls.
• Reconcile vendor statements to ensure the organization accounts for all invoices andcredits.
• Research information to provide accurate and timely solutions to internal clients and vendors.
• Generate payments to vendors or clients on a routine schedule and match the check with backup for review by accounting or other appropriate personnel.
• Respond to vendors and internal managers regarding all aspects of the accounts payable process,
• Maintain filing and historical records in compliance with the record retention policies.
• Collect W-9s and maintain tax data to meet IRS requirements.
• Assist with year-end IRS 1099 processing by verifying all payments for the applicable year.
• Maintain current Standard Operating Procedures (SOPs) or written desktop procedures.
• Process Young & Associates Collection Agency fee charges.
• Process Neighborhood Stabilization Program vacant property management and upkeep.
• Perform other duties as requested by the Finance Director and Chief Financial Officer.

Requirements

EDUCATION, KNOWLEDGE, SKILLS, AND EXPERIENCE

• Bachelor of Science in Accounting or equivalent from an accredited university preferred.
• Five to seven years of relevant experience with similar duties preferred.
• Not-For-Profit Accounts Payable and Accounts Receivable experience is highly desired.
• Knowledge of HUD Procurement and Contracting policies and procedures and principles of budgeting.
• Preparation and control are a plus.
• Experience with property management software desired (Yardi, RealPage, AppFolio).

PHYSICAL REQUIREMENTS

The Accounts Payable Specialist will primarily work within the office environment but may also engage in occasional physical tasks such as bending, reaching, sitting, and walking during the workday. This role may require the ability to lift items weighing at least 20 pounds. Moreover, the individual will also spend extended periods each day working on a personal computer. Reasonable accommodation may be made to enable persons with physical disabilities to perform the job.

Summary

The Accounts Payable Specialist position advances the mission of County Housing by providing accounting support to its internal stakeholders. The Accounts Payable Specialist will collaborate with other departments, providing financial expertise and support during the decision-making process. Utilize accounting software and tools proficiently for data entry, analysis, and reporting. Responsibilities include participating in accounts payables, accounts receivables, cash application, month-end close, and other assigned projects. The Accounts Payable Specialist is expected to provide a higher level of expertise and experience, contributing significantly to the strategic value and developing methodologies to enhance the efficiency of the finance team. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

County Housing celebrates difference. All employment, including hiring, promoting, disciplining, or discharging at County Housing, is based solely on a person’s merit and qualifications related to professional competence. We do not discriminate against our employees or applicants because of race, creed, color, religion, age, gender, gender identity or expression, sexual orientation, national origin, disability, medical condition, veteran status, ethnicity, marital or family status, or other legally protected status.

County Housing is an equal employment opportunity and affirmative action employer.