Accounts Payable / Payroll Clerk

Hamilton Co; Cincinnati (OH); On-site; USD 28,000 - 30,000; Full time

Job summary

Hamilton Co in Cincinnati, OH is seeking an Accounts Payable / Payroll Clerk for permanent full-time work. The role handles AP, payroll, AR and bookkeeping functions within the Business Department.

Candidates should be organized, accurate, and able to maintain confidentiality in a correctional center setting. Responsibilities include processing bills, managing program accounts, data entry, and generating financial reports while collaborating with staff.

Qualifications

• High school diploma or GED required.
• Experience as a bookkeeper or cashier preferred.
• Strong bookkeeping knowledge and accurate data entry.

Responsibilities

• Process purchase requests, PO's, and bills for agency funds.
• Service resident escrow and program accounts with proper documentation.
• Collect, process, and distribute receipts, invoices, and related papers.
• Perform data entry and basic query tasks on computer systems.
• Maintain records and prepare essential reports for the department.
• Assist staff with department questions and maintain confidentiality.
• Back-up for Personnel Clerk and other administrative staff when needed.
• Track usage and support inventory control activities.

Skills

Accuracy

Data entry

Attention to detail

Spreadsheet skills

Communication

Education

High school diploma or GED

Job description

Position: Accounts Payable / Payroll Clerk

Location: Cincinnati, OH

Job Id: 4936

# of Openings: 1

Class Title: Account Payable/ Payroll Clerk (4936-39)

Division: River City Correctional Center FLSA Status: Non-Exempt

Reports to: Business Operations Director Civil Service Status: Unclassified

Pay Range: $20.00 - $22.00/Hour Employment Status: Permanent Full Time

Probation: 180 Days Lunch: One Hour-Unpaid

Work Hours: 40 Hours/Week

Nature of Work in this Class:

A position in this class provides administrative assistance in the Business Department with oversight receiving, checking and recording cash and other items of monetary value. Performs functions in Accounts Payable, Accounts Receivable, Bookkeeping and Payroll. Assists with usage tracking and inventory control.

Essential Functions:

• Processes purchase requests, purchase orders and bills for all agency funds.
• Services resident escrow and program accounts while maintaining careful documentation.
• Collects, processes and/or distributes receipts, invoices, packing slips, and other documentation.
• Operates with computers, printers adding machines, faxes, copiers and other technology; performs data entry and query tasks on computer.
• Maintains daily, monthly, yearly and other on-going records of all transactions.
• Prepares reports and other documents necessary as directed for function of department.
• Assists all agency staff with questions and work as relates to departmental functions.
• Maintains strict confidentiality with respect to information obtained and processed in the operation of the facility.
• Serves as primary back-up for Personnel Clerk and other Administrative staff.
• Assists in tracking usage and maintaining inventory control mechanisms.
• Performs related work as required.

Note: This job description shall in no way be construed as a limitation on the authority of supervisory personnel to assign tasks which are not listed in the job duties section to employees under their direct or indirect supervision.

Positions Supervised:

None

Knowledge, Skills and Abilities:

• Accuracy and speed in processing and computing transactions.
• Ability to work and problem solve independently.
• Advanced working knowledge of spreadsheets, databases and other computer software.
• Knowledge of modern office practices and procedures.
• Knowledge of the principles, methods and practices of bookkeeping.
• Knowledge of departmental bookkeeping and cashier procedures and regulations.
• Ability to accurately calculate numbers.
• Ability to sit continuously at a computer terminal for long periods.
• Skills in oral and written communication.
• Ability to operate standard office equipment including copier, computer, adding machine/ calculator, scanner or printer / scanner, and fax.
• Ability to reach into file drawers in standard filing cabinets.
• Visual ability sufficient to effectively operate office equipment; to read small print and prepare financial reports, correspondence and instructions.
• Visual ability to read, prepare reports and complete forms.
• Hearing ability sufficient to hold conversation with other individuals both in person and by telephone.
• Speaking ability sufficient to communicate effectively with other individuals in person and by telephone.
• Ability to remain calm in tense situations.

Working Conditions:

Minimum Security Correctional Center setting; moderate noise.

Physical Demands:

Significant sitting, talking, listening, and reaching with hands and arms.

Communications:

Conveys and receives information in courteous and professional manner in person, by telephone and/or electronically via email, fax or other device.

Qualifications:

Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed above. A high school diploma or general equivalency diploma required. One year of experience as a bookkeeper / cashier or similar fiscal position preferred.

Licensure and Certification Requirements:

None