Accounting Technician 2

State-of-West-Virgini; West Virginia; On-site; USD 33,000 - 43,000; Full time

Job summary

State of West Virginia is seeking an entry-level Accounting Tech 2 to perform routine posting and adjusting to the general ledger, process claims and invoices, and review transactions for completeness and compliance.

The role involves balancing routine financial data, preparing deposits daily, handling inmate monies, and generating weekly/monthly unit reports. Experience in bookkeeping or accounting and a high school diploma are required.

Qualifications

• Two years of full time or equivalent part time paid bookkeeping, accounting or related experience.
• Graduation from a standard four-year high school or the equivalent.
• Successful completion of college-level accounting courses may be substituted for the experience at the rate of three semester hours equals six months experience.
• Successful completion of related business school or vocational training may be substituted for the experience through an established formula.

Responsibilities

• Post and adjust to the general ledger.
• Process claims and invoices.
• Review transactions for completeness, accuracy, and compliance with state and federal laws and regulations.
• Prepare deposits daily and checks for inmates sending money out, releases, transfers, etc.
• Enter all incoming money orders and balance accounts daily.
• Maintain spreadsheets to confirm balances and deductions (court orders, clerk orders, restitution, child support).
• Provide weekly and monthly reports to units and keep files orderly for auditing purposes.
• Assist with purchasing and accounts payable as needed.

Skills

Bookkeeping

Accounting

Data entry

Accounts payable

Financial reporting

Education

High school diploma

Accounting courses

Tools

Spreadsheets

Job description

Under general supervision, performs entry-level accounting support duties. The incumbent is responsible for performing routine posting and adjusting to the general ledger, processing claims and invoices, and reviewing transactions for completeness, accuracy, and compliance with state and federal laws and regulations. Performs related work as required. This is beginning level paraprofessional accounting/auditing work. Duties are distinguished by the recording and balancing of routine financial and numerical data in accordance with agency standards and work procedures. This Accounting Tech 2 is the trustee clerk. Responsible for all inmate monies. Prepare deposits daily. Prepare checks for inmates sending money out, releases, transfers, etc. Enter all incoming money orders. Works with rapid release and debit card system. Sends daily receipts to units, keeps all files orderly and organized for auditing purposes, balances accounts daily, and provides weekly and monthly reports to units. Maintains spreadsheets to confirm that all balances are correct and deducted accurately to include court orders, clerk orders, restitution, child support, etc. Keeps supervisors updated of any usual events or errors. This position will also help with purchasing and accounts payable as needed. This position requires one 12 hour shift per week in security.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)

• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.

• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5000 shall be removed from their salary, unless transferring to another CVFP.

Training:

Graduation from a standard four-year high school or the equivalent.

Experience:

Two years of full time or equivalent part time paid bookkeeping, accounting or related experience.

Substitution:

Successful completion of college-level accounting courses from an regionally accredited college or university may be substituted at the rate of three semester hours equals six months experience;

OR Successful completion of related business school or vocational training may be substituted for the experience through an established formula.