Accounts Payable Office Clerk

Ben-E.-Keith; Albuquerque (NM); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company match

Profit Sharing

Paid Time Off (PTO)

Holidays

Wellness program

Educational Assistance

Job summary

Ben E. Keith Company is seeking a detail-oriented accounting clerical professional to support Accounts Payable and front-desk functions. You will file, scan, and organize invoices, prepare forms, and assist with tax and payroll-related duties.

Strong Excel and word processing skills are essential, along with the ability to handle confidential information. The role involves per-shift receptionist coverage, light order processing, and monthly utility spreadsheets.

Qualifications

• High school diploma or GED with some related experience.
• Ability to type and handle basic clerical tasks accurately.
• Familiarity with common word processing and spreadsheet software.

Responsibilities

• Perform all filing duties and responsibilities of Accounts Payable department.
• Scan documents to appropriate folders for Accounts Payable.
• Prepare use tax forms for Sr. Accounts Payable Clerk/Backup Payroll Clerk.
• Provide backup support for accounts payable and receptionist duties as needed.
• Complete monthly spreadsheets for utilities and waste.
• Type and prepare letters, memos, forms, and reports from drafts or instructions.
• May be assigned to messenger duties and backup receptionist tasks.
• Cover receptionist desk during lunch and when needed.
• Perform customer service calls and route inquiries as needed.
• Process some orders in the computer as part of customer service rotation.
• Maintain paper supply in fax and copier; distribute faxes daily.
• Pick up deposits and drop them at Wells Fargo; handle mail.
• Clean glass on copying machines; reconcile Lumper receipts by the 10th.
• Handle confidential information appropriately; possible disciplinary actions for misuse.

Skills

Typing 45 wpm

Reading & writing basic instructions

Basic math & data entry

Customer service orientation

Education

High school diploma or GED

Some experience or equivalent

Tools

Excel

Lotus Spreadsheet

Microsoft Word

WordPerfect

WordPro

Job description

At Ben E. Keith Company, our legacy is strong-and our future is even stronger.

For more than a century, we've been leaders in fine food and premium beverage distribution, known for delivering excellence and building lasting partnerships. Today, our Food Division spans multiple states, and our Beverage Division brings top beverage brands to communities across Texas.

But what truly sets us apart is our commitment to people. We invest in our employees, empower growth, and create opportunities to make an impact-because when our people succeed, so do our customers and our business. Since 1906, that's been our promise.

Job Description:

Performs a variety of clerical duties including typing, filing, simple posting, recording, and preparation of forms by performing the following duties. In performing this job, the employee will have access to highly confidential information of which must not be copied or shared with anyone other than those authorized by management.

• Perform all filing duties and responsibilities of Accounts Payable department.
• Scan documents to appropriate folders for Accounts Payable.
• Responsible for completing use tax forms for Sr. Accounts Payable Clerk/Backup Payroll Clerk.
• Provides backup support for accounts payable, and receptionist job duties as needed.
• Complete monthly spreadsheets to include water, gas, electricity, sewage, waste, garbage.
• From handwritten drafts or verbal instructions, type and prepare a variety of letters, memos, forms, and reports.
• May be assigned to specific messenger duties.
• Serve as backup receptionist in the absence of the regular receptionist.
• Cover receptionist desk during lunch and as needed.
• Must be trained in Customer Service for Customer Call Rotation List
• Perform some order processing in computer as part of the customer service call rotation.
• Check and maintain paper in fax and copier machine in Accounts Payable offices. Distribute faxes at least twice per day.
• Responsible for picking up deposit from distribution and deposit at Wells Fargo. Gather outgoing mail and take to post office and pick up any mail.
• Clean glass on copying machines weekly in Accounts Payable.
• Reconcile Lumper receipts and disbursements by 10th of the month.
• In performing this job, the employee will have access to highly confidential information of which must not be copied or shared with anyone other than those authorized by management. Disregard of this responsibility could result in disciplinary action including discharge and/or legal liability.
• Perform other duties at the direction of your supervisor.

Job Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• To perform this job successfully, an individual should have formal training on a personal computer; Excel, Lotus Spreadsheet software and Microsoft Word, WordPerfect, WordPro, etc. Word Processing software. Experience with Accounting Software a plus.
• Preferably able to type 45 words a minute with no more than two errors per minute.
• High school diploma or general education degree (GED); some experience required or equivalent combination of education and experience.

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

We offer employees the opportunity to make a meaningful impact in collaborative, results-driven environments supported by competitive benefits, including:

• Medical, Dental, Vision & Life Insurance
• 401(k) with Company Match + 100% Company-Paid Profit Sharing
• Paid Time Off & Holidays
• Wellness, EAP & Educational Assistance

At Ben E. Keith, we value a diverse and inclusive workforce where different perspectives drive better decisions and innovation. We are an Equal Employment Opportunity and Aff…