Accounts Payable Manager — Lead Multi‑Entity, Audit-Ready

Advocates; Framingham (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

Advocates, Inc. seeks an Accounts Payable Manager to lead our payables across multiple entities in Massachusetts.

You will own the end-to-end disbursement cycle, ensure accuracy, controls, and audit readiness, and partner with program divisions, purchasing, and corporate accounting. Responsibilities include managing Emburse Enterprise and its integration with Microsoft Dynamics 365 Business Central, vendor master data, 1099s, and staff supervision.

Qualifications

• BS/BA in accounting, finance, or business admin preferred.
• 5+ years AP experience with supervisory experience.
• ERP experience: Microsoft Dynamics 365 Business Central.
• Experience with AP automation platforms (Emburse/Chrome River, Concur, Tipalti).

Responsibilities

• Manage daily Accounts Payable operations across all affiliated entities, including invoices, check requests, employee reimbursements, emergency check requests, payment runs (check, ACH, and electronic payments), and voids and stop payments.
• Administer Emburse Enterprise platform, including routing rules, approval hierarchies, decision tables, and user setup; troubleshoot routing and export issues and coordinate fixes with IT and the vendor.
• Oversee the integration between Emburse and Microsoft Dynamics 365 Business Central, including payment confirmation and export status reconciliation; ensure invoices post to the correct company, cost center, and dimension values.
• Manage vendor master data, including new vendor onboarding, W-9 collection, banking detail verification with fraud controls, TIN matching, and periodic file cleanup; own annual 1099 preparation and filing, including vendor classification review and IRS deadlines.
• Supervise, train, and evaluate Accounts Payable staff; set productivity and accuracy standards; manage workload distribution across entities and payment cycles; assist the teams with day-to-day functions and software questions when necessary.
• Perform month-end close activities for Accounts Payable, including subledger-to-general ledger reconciliation, accrual support, aging review, and resolution of stale or unapplied items.
• Maintain and enforce internal controls over disbursements, including segregation of duties, approval thresholds, and positive pay or equivalent bank fraud controls; support remediation of any control findings.
• Serve as a primary contact for the external audit (including Single Audit requirements) on Accounts Payable matters, including sample pulls, walkthroughs, and documentation requests.
• Support UFR and other state reporting by ensuring expense coding aligns with program, cost center, and UFR line requirements.
• Monitor and improve key metrics, including invoice cycle time, on-time payment rate, discount capture, duplicate payment prevention, and unclaimed property compliance.
• Manage employee expense reimbursement policy compliance and assist with corporate card program administration.
• Respond to and resolve escalated Accounts Payable issues from employees, vendors, and landlords, including incorrect invoices, payment disputes, and statement discrepancies.
• Document Accounts Payable procedures and keep desk manuals current; identify and implement automation and process improvements.
• Comply with all Accounts Payable and Purchasing policies and procedures
• Attend and actively participate in supervision and staff meetings.
• Perform all duties in accordance with the agency’s policies and procedures.
• Treat people served with dignity and respect in accordance with Advocates Human Rights Policy.

Skills

Excel

Communication

Teamwork

Education

BS/BA in accounting/finance/business

Tools

Microsoft Dynamics 365 Business Central

Emburse

Chrome River

Concur

Tipalti

Job description

Advocates, Inc. seeks an Accounts Payable Manager to lead our payables across multiple entities in Massachusetts.

You will own the end-to-end disbursement cycle, ensure accuracy, controls, and audit readiness, and partner with program divisions, purchasing, and corporate accounting. Responsibilities include managing Emburse Enterprise and its integration with Microsoft Dynamics 365 Business Central, vendor master data, 1099s, and staff supervision.