Accounts Payable Manager

Complex; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Healthcare FSA

Dependent Care FSA

Commuter Benefits FSA

Short-term/long-term disability and生命保

Paid Parental leave

401k with 4% match

Pet Insurance

Legal and Identity Theft Plans

Flexible PTO

Job summary

Complex is seeking an Accounts Payable Manager in the Los Angeles area to lead the AP function, ensure timely payments and accurate coding, and support month-end close. You will supervise AP specialists, implement process improvements, and partner with Finance leaders to ensure regulatory compliance.

Ideal candidates have a Bachelor's in Accounting/Finance, 5+ years in AP with supervisory experience, and proficiency in NetSuite and Ramp.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 5+ years of progressive accounts payable experience, including 2+ years in a supervisory or management capacity
• Experience processing high-volume AP (500+ monthly invoices) in a fast-paced environment
• Strong knowledge of US GAAP
• Experience with 1099 reporting, sales/use tax compliance and audit support
• Track record of building or improving AP processes and controls, including automation
• Good proficiency with Microsoft tools (Excel, Word)
• Experience supervising a small team
• Excellent communication and organizational skills
• Experience in consumer products or retail preferred
• Exposure to NetSuite and Ramp preferred
• Must be willing to work in-office minimum 3 days a week in our Los Angeles, CA office

Responsibilities

• Overseeing the Accounts Payable process and ensuring that payments are processed timely and accurately with appropriate supporting documentation and in compliance with local, state and federal regulations.
• Overseeing the three-way match process for invoices to purchase orders in the inventory management system and resolving any discrepancies.
• Manage vendor onboarding, W-9/W-8 collection and vendor data maintenance. Reconciling vendor accounts and statements on a regular basis, investigating and resolving discrepancies, identifying unapplied payments and outstanding invoices, and ensuring vendor balances are accurate and properly reflected in the general ledger
• Responding to external vendors and internal departments regarding all aspects of the accounts payable and tax reporting processes
• Complying with local, state, and federal government reporting requirements and tax filings while remaining current on regulatory requirements, working with external firms.
• Acting as Admin for Ramp.com, maintaining approval hierarchies, responding to requests and questions as needed, reviewing and refining policies and procedures, communicating updates with the business.
• Supervising and leading Accounts Payable Specialist(s) to ensure the smooth operations of financial processes. Identifying development and training needs as appropriate.
• Developing and implementing process improvements and automation to streamline accounts payable workflows
• Assisting with month-end close activities as required which may include journal entries and reconciliations for various balance sheet and income statement accounts
• Working with various teams in the business to develop processes and systems to ensure accurate and complete reporting.
• Assisting with financial reporting as required for Management, Board meetings and other investor-related requests.
• Performing other related duties as necessary or assigned, including ad-hoc analysis and projects.

Skills

Accounts Payable

Supervisory experience

US GAAP

Vendor data management

NetSuite

Ramp

Excel

Communication

Education

Bachelor’s degree in Accounting/Finance

Tools

NetSuite

Ramp.com

Excel

Job description

Company And Culture

Complex is the definitive platform for global youth culture and music lifestyle, seamlessly integrating cutting-edge content, commerce and live experiences with unparalleled scale. Through innovative content, Complex tells stories of music, streetwear and style, sports, art and beyond. Its content engages in a dynamic conversation with the audience, reflecting and shaping the zeitgeist of convergence culture. A powerful media juggernaut paired with a curated marketplace, Complex is redefining the way fans interact with their favorite brands and artists and reshaping the future of digital culture and commerce.

Why We're Hiring

Complex is a fast-paced company seeking a detail-oriented and self-motivated Accounts Payable Manager with exceptional communication and critical thinking skills, who thrives working in a collaborative environment. This role will oversee the Accounts Payable function and complete required tasks to ensure compliance with internal processes and procedures, and compliance with tax and other local, state, federal and international laws. The Accounts Payable Manager will work closely with the Director of Accounting on day to day accounting operations and special projects, as well as supervising accounts payable staff.

The Accounting team plays an integral role to each department and their respective business goals.
The team collaborates with stakeholders, both internal and external, to ensure the financial health of the company through accurate and timely reporting and ensuring payments to all parties arrive on time.
In this critical role, you will join a group of strategic, detailed-oriented thinkers that thrive in a fast-paced environment while working cross-functionally to ensure the success of the company.

What You'll Do

• Overseeing the Accounts Payable process and ensuring that payments are processed timely and accurately with appropriate supporting documentation and in compliance with local, state and federal regulations. Reviewing, coding and approving 500-1200 invoices monthly ensuring proper GL account and project code assignment.
• Overseeing the three-way match process for invoices to purchase orders in the inventory management system and resolving any discrepancies.
• Manage vendor onboarding, W-9/W-8 collection and vendor data maintenance. Reconciling vendor accounts and statements on a regular basis, investigating and resolving discrepancies, identifying unapplied payments and outstanding invoices, and ensuring vendor balances are accurate and properly reflected in the general ledger
• Responding to external vendors and internal departments regarding all aspects of the accounts payable and tax reporting processes
• Complying with local, state, and federal government reporting requirements and tax filings while remaining current on regulatory requirements, working with external firms.
• Acting as Admin for Ramp.com, maintaining approval hierarchies, responding to requests and questions as needed, reviewing and refining policies and procedures, communicating updates with the business.
• Supervising and leading Accounts Payable Specialist(s) to ensure the smooth operations of financial processes. Identifying development and training needs as appropriate.
• Developing and implementing process improvements and automation to streamline accounts payable workflows
• Assisting with month-end close activities as required which may include journal entries and reconciliations for various balance sheet and income statement accounts
• Working with various teams in the business to develop processes and systems to ensure accurate and complete reporting.
• Assisting with financial reporting as required for Management, Board meetings and other investor-related requests.
• Performing other related duties as necessary or assigned, including ad-hoc analysis and projects.

Who You Are

• Bachelor’s degree in Accounting, Finance, or a related field
• 5+ years of progressive accounts payable experience, including 2+ years in a supervisory or management capacity
• Experience processing high-volume AP (500+ monthly invoices) in a fast-paced environment
• Strong knowledge of US GAAP
• Experience with 1099 reporting, sales/use tax compliance and audit support
• Track record of building or improving AP processes and controls, including automation
• Good proficiency with Microsoft tools (Excel, Word) is required
• Experience supervising a small team
• Outstanding analytical and problem-solving ability, with the ability to execute, follow-up, and ensure impeccable attention to detail
• Exceptional communication and interpersonal skills with the ability to communicate and work with all levels in the organization
• Excellent organizational and time management skills, ability to prioritize and multitask in fast paced and high-volume environment
• Must show accountability, take initiative, be a team player, and operate with a sense of urgency
• Experience in consumer products or retail preferred
• Exposure to NetSuite and Ramp preferred
• Must be willing to work in-office minimum 3 days a week in our Los Angeles, CA office (employer can require 5 days a week in-office at their discression)

What We Offer

• Best in class health, dental, and vision insurance
• Healthcare FSA
• Dependent Care FSA
• Commuter Benefits FSA
• Short-term/long-term disability and life insurance
• Paid Parental leave
• 401k with 4% match
• Pet Insurance
• Legal and Identity Theft Plans
• Flexible PTO

$90,000 - $115,000 a year

The Pay Range, which consists of salary and commission, for this position is listed. Actual pay will vary based on factors including, but not limited to location, experience, and performance. The range listed is just one component of Complex Total Rewards offerings for employees.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.

Complexparticipates in E-Verify and willprovide the federal government with yourForm I-9 information to confirm that you areauthorized to work in the U.S.

Candidates must be legally authorized to work in the U.S. without the need for visa sponsorship.