Accounts Payable Manager

Impactful Resources; Montebello (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Impactful Resources in the United States seeks an experienced Accounts Payable Manager to lead high-volume AP operations in Los Angeles County. The role emphasizes three-way matching (PO/receiving/invoice), NetSuite ERP, and strong internal controls while driving process improvements and team development in a fast-paced environment.

Applicants should have 5–7+ years of AP leadership, Excel mastery, and a hands-on management style to ensure timely, accurate vendor payments and close collaboration

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5–7+ years of progressive accounts payable experience with supervisory exposure.
• Experience with high-volume AP and three-way matching (PO, receipt, invoice).
• Hands-on NetSuite ERP experience.
• Excel proficiency including pivots and lookups.

Responsibilities

• Oversee the full-cycle accounts payable function for high-volume invoices.
• Manage and optimize three-way matching and payment approvals.
• Ensure proper invoice coding, approvals, and policy compliance.
• Oversee vendor payments (ACH, wire, etc.) and AP aging.
• Lead AP team and develop staff; support month-end close.
• Collaborate with purchasing/operations to resolve PO/invoice discrepancies.

Skills

5–7+ years AP experience

Three-way matching

NetSuite ERP

Microsoft Excel

AP leadership

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

NetSuite ERP

Microsoft Excel

Job description

Fast-growing logistics company is seeking an experienced, hands-on Accounts Payable Manager to lead and oversee its accounts payable operations.

This position will be responsible for managing high-volume invoice processing, ensuring accurate and timely vendor payments, and overseeing the complete accounts payable cycle. The ideal candidate will have extensive experience with three-way matching (purchase orders, receiving documentation, and vendor invoices), strong knowledge of AP controls, and hands-on experience with NetSuite ERP.

This is an excellent opportunity for an experienced AP professional who thrives in a fast-paced, high-volume environment and enjoys improving processes, developing teams, and supporting a rapidly expanding organization.

Key Responsibilities

Accounts Payable Operations

• Oversee the full-cycle accounts payable function, ensuring accurate and timely processing of a high volume of vendor invoices.
• Manage and optimize three-way matching processes, verifying purchase orders, receiving documentation, and vendor invoices before payment authorization.
• Ensure proper invoice coding, approvals, and compliance with company policies and procedures.
• Oversee vendor payment processing, including ACH, wire transfers, and other payment methods.
• Monitor AP aging reports, outstanding invoices, and payment schedules to ensure timely resolution of discrepancies.
• Manage vendor relationships, resolve billing disputes, and respond to payment inquiries.
• Oversee vendor account reconciliations and ensure accurate maintenance of vendor records.
• Partner with purchasing, operations, and accounting teams to resolve purchase order and invoice discrepancies.

NetSuite ERP & Process Improvement

• Utilize NetSuite ERP to manage invoice processing, payment workflows, vendor records, and AP reporting.
• Identify opportunities to improve invoice processing efficiency, accuracy, and scalability.
• Develop and implement standardized AP procedures, approval workflows, and internal controls.
• Drive automation initiatives to reduce manual processing and improve productivity.
• Monitor key AP performance metrics, including invoice processing volume, payment accuracy, and processing turnaround times.
• Support ERP enhancements and system optimization initiatives as the organization continues to grow.

Team Leadership & Internal Controls

• Lead, supervise, and develop the accounts payable team.
• Establish clear performance expectations and ensure appropriate workload distribution.
• Maintain strong internal controls surrounding invoice approvals, payment processing, and vendor management.
• Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.
• Support month-end and year-end closing activities, including AP accruals and reconciliations.
• Assist with internal and external audits by preparing supporting documentation and responding to audit requests.
• Collaborate with finance leadership to improve processes and strengthen operational efficiency.

Qualifications

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred, or equivalent relevant experience.
• 5–7+ years of progressive accounts payable experience, including supervisory or management responsibilities.
• Demonstrated experience managing high-volume invoice processing in a fast-paced environment.
• Strong hands-on experience with three-way matching (PO, receipt, and invoice).
• Experience managing full-cycle accounts payable operations, vendor payments, and reconciliations.
• Hands-on experience with NetSuite ERP.
• Strong understanding of accounts payable controls, payment processing, and accounting procedures.
• Experience leading and developing AP teams.
• Proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage competing priorities and meet deadlines in a high-volume environment.
• Strong communication skills and a hands‑on, collaborative management style.
• Ability to work onsite five days per week in Los Angeles County.

Preferred Qualifications

• Bilingual proficiency in English and Mandarin Chinese a big plus
• Previous experience in logistics, transportation, distribution, or a related industry.
• Experience working for a large-scale or rapidly growing organization.
• Experience implementing AP automation tools and improving invoice processing workflows.
• Familiarity with purchase order management, procurement processes, and vendor management.
• Experience developing AP performance metrics and reporting dashboards.