Accounts Payable Manager

Retirement Housing Foundation; Long Beach (CA); On-site; USD 104,000 - 115,000; Full time

Benefits offered by this job

Nine paid holidays

Personal paid holiday

Paid sick leave

Retirement savings plan

FSA and HSA

Incentive compensation program

Employee assistance

Life Insurance

Voluntary life insurance

Job summary

Retirement Housing Foundation (RHF) is seeking an experienced Accounts Payable Manager to lead the AP Department in Long Beach, CA. This full-time exempt role oversees daily AP operations, cash management, vendor admin, and staff development for a multi-entity organization.

You’ll drive month-end close coordination with other financial teams, ensure regulatory compliance, and implement process improvements to boost accuracy and efficiency.

Qualifications

• Minimum of 7 years of progressive Accounts Payable experience.
• Minimum of 3–5 years of supervisory or management experience.
• Strong knowledge of Accounts Payable processes, cash management, vendor administration, internal controls, and regulatory compliance.
• Experience with ERP systems and computerized accounting software.
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office.
• Strong leadership, communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

Responsibilities

• Oversee daily Accounts Payable operations, establish departmental priorities, monitor workloads and payment activity, resolve processing exceptions, review cash reports, and ensure compliance with established procedures and internal controls.
• Oversee cash allocation and payment scheduling to support organizational needs, coordinate payment priorities with Operations, manage escalated vendor issues, approve vendor setups and banking changes, and maintain accurate vendor records.
• Oversee Accounts Payable and Accounts Receivable activities related to month-end close, review vendor statements and outstanding balances, resolve unpaid invoice issues, coordinate critical utility and service payments, and prepare management reports as needed.
• Oversee Forms 1099 and applicable 1096 filings, W-9 documentation, unclaimed property reporting, and other applicable regulatory requirements.
• Supervise, train, mentor, and develop department employees; oversee hiring, performance evaluations, employee scheduling, timecards, and time-off requests; establish team goals; and promote accountability, collaboration, and quality service.
• Evaluate departmental workflows, identify opportunities for automation and improved efficiency, support accounting system enhancements and implementations, and lead initiatives to strengthen accuracy, productivity, and internal controls.]
• CoT_job_summary_short:

Skills

Accounts Payable leadership

Vendor management

Financial analysis

Staff supervision

Education

Bachelor's degree in Accounting, Finance, or related

Tools

Oracle Fusion

ERP systems

Microsoft Excel

Job description

Accounts Payable Manager
Location: 911 N Studebaker Rd, Long Beach, CA 90815
Pay Range: $104,000–$115,000 annually
Employment Type: Full-Time, Exempt
Reports To: VP of Accounting

Join Our Mission-Driven Team

Are you an experienced accounting professional with strong leadership and organizational skills? RHF is seeking an Accounts Payable Manager to lead the Accounts Payable Department and oversee financial operations supporting more than 200 affordable housing, development, and corporate entities.

In this role, you will oversee daily accounts payable operations, payment processing, cash management, vendor administration, compliance, and staff development. The ideal candidate brings strong Accounts Payable expertise, sound financial judgment, and proven leadership skills, with the ability to manage high-volume operations, maintain effective internal controls, and support the financial needs of a complex, multi-entity organization.

What You'll Do

• Department Operations: Oversee daily Accounts Payable operations, establish departmental priorities, monitor workloads and payment activity, resolve processing exceptions, review cash reports, and ensure compliance with established procedures and internal controls.
• Cash Management & Vendor Administration: Oversee cash allocation and payment scheduling to support organizational needs, coordinate payment priorities with Operations, manage escalated vendor issues, approve vendor setups and banking changes, and maintain accurate vendor records.
• Financial Reporting & Month-End Close: Oversee Accounts Payable and Accounts Receivable activities related to month-end close, review vendor statements and outstanding balances, resolve unpaid invoice issues, coordinate critical utility and service payments, and prepare management reports as needed.
• Compliance & Audits: Oversee Forms 1099 and applicable 1096 filings, W-9 documentation, unclaimed property reporting, and other applicable regulatory requirements. Coordinate audit support by ensuring records, reports, and transaction documentation are available for review.
• Staff Leadership: Supervise, train, mentor, and develop department employees; oversee hiring, performance evaluations, employee scheduling, timecards, and time-off requests; establish team goals; and promote accountability, collaboration, and quality service.
• Process Improvement & Special Projects: Evaluate departmental workflows, identify opportunities for automation and improved efficiency, support accounting system enhancements and implementations, and lead initiatives to strengthen accuracy, productivity, and internal controls.

Required Qualifications

• Minimum of 7 years of progressive Accounts Payable experience, including high-volume processing and complex payment operations.
• Minimum of 3–5 years of supervisory or management experience.
• Strong knowledge of Accounts Payable processes, cash management, vendor administration, internal controls, and regulatory compliance.
• Experience with ERP systems and computerized accounting software.
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office.
• Strong leadership, communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience managing Accounts Payable operations in a multi-entity organization.
• Experience with Oracle Fusion, automated payment processing, ACH administration, and vendor master file controls.
• Experience leading process improvement and automation initiatives.

Why You'll Love Working Here

At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.

We Offer:

• Nine paid holidays and one personal paid holiday each year
• New hires are eligible for up 80 hours of paid vacation each year
• Paid sick leave
• Retirement savings plan
• Flexible Spending Account and Health Savings Account
• Hired applicant will be able to participate in the Incentive compensation program.
• Employee assistance and more
• Basic group Term Life Insurance
• Voluntary supplemental life insurance

Equal Opportunity Employer

Retirement Housing Foundation (RHF) is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. RHF prohibits discrimination and harassment of any kind and makes all employment decisions based on business needs, job requirements, and individual qualifications, consistent with applicable federal, state, and local laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.