Accounts Payable Manager

RHF (Retirement Housing Foundation); Long Beach (CA); On-site; USD 104,000 - 115,000; Full time

Benefits offered by this job

Health, dental, and vision

Paid holidays

Paid vacation

Paid sick leave

Retirement savings plan

FSAs/HSAs

Incentive compensation program

Employee assistance

Job summary

RHF is seeking an Accounts Payable Manager to lead the AP Department supporting more than 200 multi-entity entities. The role is based in Long Beach, CA, full-time and reports to the VP of Accounting, overseeing daily AP operations, payments, vendor records, and internal controls.

The ideal candidate has 7+ years in AP with 3–5 years in supervision, ERP/Oracle Fusion experience, and advanced Excel skills, driving process improvements while maintaining compliance and timely reporting.

Qualifications

• Minimum of 7 years of progressive Accounts Payable experience.
• 3–5 years of supervisory or management experience.
• Strong knowledge of AP processes, cash management, vendor administration, and internal controls.
• Experience with ERP systems and Oracle Fusion recommended.
• Advanced proficiency in Excel and working knowledge of MS Office.

Responsibilities

• Oversee daily Accounts Payable operations and payment processing.
• Manage cash allocation, vendor records, and banking changes.
• Coordinate month-end close and related AP/AR activities.
• Ensure regulatory compliance and audit readiness.
• Supervise, train, and develop AP staff; set goals and evaluate performance.
• Identify opportunities for automation and process improvements.

Skills

Accounts Payable processes

Cash management

Vendor administration

Internal controls

Regulatory compliance

ERP systems

Microsoft Excel

Microsoft Office

Leadership

Communication

Education

Bachelor's degree in Accounting

Tools

Oracle Fusion

ERP systems

Job description

Location: 911 N Studebaker Rd, Long Beach, CA 90815

Pay Range: $104,000–$115,000 annually

Employment Type: Full-Time, Exempt

Reports To: VP of Accounting

Join Our Mission-Driven Team

Are you an experienced accounting professional with strong leadership and organizational skills? RHF is seeking an Accounts Payable Manager to lead the Accounts Payable Department and oversee financial operations supporting more than 200 affordable housing, development, and corporate entities.

In this role, you will oversee daily accounts payable operations, payment processing, cash management, vendor administration, compliance, and staff development. The ideal candidate brings strong Accounts Payable expertise, sound financial judgment, and proven leadership skills, with the ability to manage high-volume operations, maintain effective internal controls, and support the financial needs of a complex, multi-entity organization.

What You'll Do

• Department Operations: Oversee daily Accounts Payable operations, establish departmental priorities, monitor workloads and payment activity, resolve processing exceptions, review cash reports, and ensure compliance with established procedures and internal controls.
• Cash Management & Vendor Administration: Oversee cash allocation and payment scheduling to support organizational needs, coordinate payment priorities with Operations, manage escalated vendor issues, approve vendor setups and banking changes, and maintain accurate vendor records.
• Financial Reporting & Month-End Close: Oversee Accounts Payable and Accounts Receivable activities related to month-end close, review vendor statements and outstanding balances, resolve unpaid invoice issues, coordinate critical utility and service payments, and prepare management reports as needed.
• Compliance & Audits: Oversee Forms 1099 and applicable 1096 filings, W-9 documentation, unclaimed property reporting, and other applicable regulatory requirements. Coordinate audit support by ensuring records, reports, and transaction documentation are available for review.
• Staff Leadership: Supervise, train, mentor, and develop department employees; oversee hiring, performance evaluations, employee scheduling, timecards, and time-off requests; establish team goals; and promote accountability, collaboration, and quality service.
• Process Improvement & Special Projects: Evaluate departmental workflows, identify opportunities for automation and improved efficiency, support accounting system enhancements and implementations, and lead initiatives to strengthen accuracy, productivity, and internal controls.

Required Qualifications

• Minimum of 7 years of progressive Accounts Payable experience, including high-volume processing and complex payment operations.
• Minimum of 3–5 years of supervisory or management experience.
• Strong knowledge of Accounts Payable processes, cash management, vendor administration, internal controls, and regulatory compliance.
• Experience with ERP systems and computerized accounting software.
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office.
• Strong leadership, communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience managing Accounts Payable operations in a multi-entity organization.
• Experience with Oracle Fusion, automated payment processing, ACH administration, and vendor master file controls.
• Experience leading process improvement and automation initiatives.

Why You'll Love Working Here

At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.

We Offer

• Health, dental, and vision per plan documents
• Nine paid holidays and one personal paid holiday each year
• New hires are eligible for up 80 hours of paid vacation each year
• Paid sick leave
• Retirement savings plan
• Flexible Spending Account and Health Savings Account
• Hired applicant will be able to participate in the Incentive compensation program.
• Employee assistance and more
• Basic group Term Life Insurance
• Voluntary supplemental life insurance

Equal Opportunity Employer

Retirement Housing Foundation (RHF) is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. RHF prohibits discrimination and harassment of any kind and makes all employment decisions based on business needs, job requirements, and individual qualifications, consistent with applicable federal, state, and local laws.