Accounts Payable Manager

TAD PGS, Inc.; Glen Allen (VA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Direct deposit

401(k)

Medical coverage

Short-term disability insurance

Career counseling services

Skills training

Employee referral bonus

DailyPay

Job summary

TAD PGS, Inc. in Glen Allen, VA, is seeking an Accounts Payable Manager to lead end-to-end AP operations across multiple entities.

You will oversee invoice processing, payment runs, vendor master governance, and internal controls, while partnering with Treasury on cash-flow planning and process improvements. The role requires 5-7+ years in AP with at least 2 years of supervisory experience, ERP proficiency (Dynamics 365/ NAV preferred), and strong Excel skills.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5-7+ years of progressive accounts payable experience, including 2+ years supervising an AP team.
• ERP proficiency; Microsoft Dynamics 365 Business Central / NAV strongly preferred.
• High-volume, multi-entity environment experience; distribution/beverage-alcohol industry a plus.
• Advanced Microsoft Excel; expense-platform administration (Emburse Certify or Concur) a plus.
• Working knowledge of 1099 reporting and AP internal controls; CAPP certification a plus.

Responsibilities

• Own daily accounts payable in ERP(s): invoice intake, coding review, approval routing, and timely posting across all entities; resolve exceptions and vendor inquiries at the root.
• Payment execution. Manage weekly payment runs (check, ACH, wire): assemble the proposed run with Treasury cash guidance, enforce approval thresholds and dual release, and deliver payment-plan inputs to support the weekly automated Projected Cash for Supplier AP process.
• Vendor master governance.
• Own vendor onboarding (W-9 / TIN validation and bank-detail verification).
• Payment-fraud controls.
• Enforce independent callback verification for every vendor banking-detail change; process factoring and assignment notices and payment redirects in coordination with Legal and Treasury; investigate any misdirected payment through to recovery and root cause.
• Unapplied payments and vendor statements.
• Drive the open unapplied-payment population to resolution and keep it immaterial; run monthly statement reconciliations for high-volume suppliers; keep deductions, debit memos, and claim offsets documented and matched.
• Own the AP side of month-end and fiscal year-end close: subledger-to-GL tie-out, AP aging review, accruals for received-not-invoiced activity and open card cycles, and adherence to the June fiscal year-end calendar.
• Information reporting (1099). Deliver accurate year-end 1099 reporting, maintain W-9 file completeness, and handle related correspondence.
• Controls and audit. Maintain segregation of duties within AP, keep SOPs current, deliver audit items on schedule, and remediate findings promptly.
• Team leadership. Hire, train, and develop the AP team. Set clear expectations, balanced workloads, cross-training for coverage, and proactive performance management.
• Lead the weekly AP aging report review to optimize cash flow management, identify dispute bottlenecks, minimize late fees, and foster strong vendor relationships.
• Continuous improvement.
• Advance automation of invoice capture and workflow, and partner with Treasury and IT on payment-method upgrades.
• Trains staff on all processes and procedures.
• Generates standard reports as needed.
• Performs additional duties as assigned.

Skills

Team leadership

Communication skills

Process improvement

Financial accuracy

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Dynamics 365 Business Central / NAV

Job description

We have an outstanding career opportunity for anAccounts Payable Managerto join a leading Company located in theGlen Allen, VAsurrounding area.

Salary: $90K to $100K

The Accounts Payable Manager owns end-to-end accounts payable operation across all entities: invoice processing and payment execution in ERP(s), vendor master governance, payment-fraud controls, month-end and fiscal year-end close deliverables, and the development of the AP team. The role is accountable for the accuracy, timeliness, and control integrity within the department, and partners daily with Treasury on payment planning and cash-flow inputs.

Job Responsibilities

• Own daily accounts payable in ERP(s): invoice intake, coding review, approval routing, and timely posting across all entities; resolve exceptions and vendor inquiries at the root.
• Payment execution. Manage weekly payment runs (check, ACH, wire): assemble the proposed run with Treasury cash guidance, enforce approval thresholds and dual release , and deliver payment-plan inputs to support the weekly , automated Projected Cash for Supplier AP process.
• Vendor master governance.
• Own vendor onboarding ( W-9 / TIN validation and bank-detail verification).
• Payment-fraud controls.
• Enforce independent callback verification for every vendor banking-detail change; process factoring and assignment notices and payment redirects in coordination with Legal and Treasury; investigate any misdirected payment through to recovery and root cause.
• Unapplied payments and vendor statements.
• Drive the open unapplied-payment population to resolution and keep it immaterial; run monthly statement reconciliations for high-volume suppliers; keep deductions, debit memos, and claim offsets documented and matched.
• Own the AP side of month-end and fiscal year-end close: key understanding of subledger-to-GL tie-out, AP aging review, accruals for received-not-invoiced activity and open card cycles, and adherence to the June fiscal year-end cutoff calendar.
• Information reporting (1099). Deliver accurate year-end 1099 reporting, maintain W-9 file completeness, and handle related correspondence.
• Controls and audit. Maintain segregation of duties within AP, keep SOPs current , deliver audit items on schedule, and remediate findings promptly.
• Team leadership. Hire, train, and develop the AP team. Set clear expectations, balanced workloads, cross-training for coverage, and proactive performance management.
• Lead the weekly AP aging report review to optimize cash flow management, identify dispute bottlenecks , minimize late fees, and foster strong vendor relationships.
• Continuous improvement.
• Advance automation of invoice capture and workflow, and partner with Treasury and IT on payment-method upgrades.
• Trains staff on all processes and procedures.
• Generates standard reports as needed.
• Performs additional duties as assigned.

Basic Hiring Criteria

• Bachelor's degree in Accounting, Finance, or a related field.
• 5-7+ years of progressive accounts payable experience, including 2+ years supervising an AP team.
• ERP proficiency required; Microsoft Dynamics 365 Business Central / NAV strongly preferred.
• High-volume, multi-entity environment experience; distribution, or beverage-alcohol industry a plus.
• Advanced Microsoft Excel; expense-platform administration (Emburse Certify or Concur) a plus.
• Working knowledge of 1099 reporting and AP internal controls; CAPP certification a plus.
• Demonstrated effective verbal and written communication; highly organized and detail-oriented.

Benefits offered vary by contract

Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Military connected talent encouraged to apply.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visithttp://www.tadpgs.com/candidate-privacy/orhttps://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance