Accounts Payable Manager

UCA; Conway (AR); On-site; USD 65,000 - 85,000; Full time

Job summary

University of Central Arkansas seeks an Accounts Payable Manager to oversee staff, improve AP processes, and ensure timely, compliant payments. The role emphasizes accuracy, GAAP adherence, and coordination with internal and external partners within a higher education setting.

The position requires supervision experience and familiarity with Banner ERP or AP automation tools, with opportunities to influence financial reporting and internal controls across campus.

Qualifications

• Bachelor's degree or equivalent required.
• Prior supervisory experience.
• Experience with Banner ERP, AP tools or accounting software preferred.
• Exposure to Higher Education environments is a plus.

Responsibilities

• Supervise three full-time staff and report to the Controller.
• Improve and create AP processes, workflows and policies.
• Lead campus training on AP processes.
• Coordinate sales and use tax payments and 1099 reporting.
• Process invoices, checks, ACH and wire requests.
• Reconcile vendor accounts and statements.
• Support month-end and year-end closing procedures.
• Assist audits with necessary documentation.

Education

Bachelor's degree or equivalent

Supervisory experience

Knowledge of GAAP and Higher Education operations

Tools

Banner ERP

AP automation tools

Accounting software

Job description

Will this position be Onsite, Remote, or Hybrid?

Will this position be Onsite, Remote, or Hybrid? Onsite

Position Information

Posting Number

Posting Number NC1292026

Working Title

Working Title Accounts Payable Manager

Department Org

Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni—who make the University of Central Arkansas a great place to work!
At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide flexible work schedules may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

The Accounts Payable Manager is responsible for performing a variety of fiscal related tasks that are industry standard for the Office of Accounts Payable. This includes, but is not limited to, oversight of Accounts Payable staff, assisting in creation and maintenance of internal polices and procedures, processing vendor invoices, managing payments (checks, ACH , wires), reconciling accounts, and maintaining financial records to ensure punctual and accurate payments are conducted. The position requires strong attention to detail, proficiency in data entry, and effective communication with internal and external parties to support financial operations and compliance. The role is governed by Generally Accepted Accounting Principles ( GAAP ), state and federal laws, and agency/institution policy and requires financial confidentiality.

The Financial Accounting team, and offices therein, work as a single unit to promote the core values of UCA : intellectual excellence, community, diversity and integrity.

Job Duties and Responsibilities

• Directly supervises three full-time staff and reports to the Controller.
• Assist with the improvement and creation of A/P processes, workflows, and policies.
• Lead campus training on A/P processes.
• Coordinates sales and use tax payments and reports 1099 Forms.
• Transmits required financial data to the State of Arkansas.
• Perform timely and accurate data entry for invoices and general ledger posting.
• Process department or program checks, ACH , and wire requests.
• Reconcile vendor accounts and statements.
• Maintain accurate financial records that support transactions.
• Aid with month-end and year-end closing procedures.
• Support audits by compiling necessary documentation.
• Ensure compliance with internal controls, GAAP , state and federal laws, and agency/institutional policies.
• Collaborate with internal and external partners.
• Analyze data and reconcile errors.
• Establish and preserve fiscal reporting strategies, systems, reviews, and audits for quality assurance.
• Utilize internal and external Enterprise Resource Planning ( ERP ) Systems to assist in financial reporting.
• Contribute to other fiscal related outcomes, as assigned, such as payroll, purchase orders, budgets, etc.

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Suite (Excel, Word, PowerPoint)
• Foundational knowledge of GAAP , state and federal laws, and administration of Higher Education.
• Diverse skills in software applications.
• Passion for customer service and Higher Education.
• Demonstrate effective communication, writing, and time management.
• Willingness to learn.

Skills Considered Essential for Success

• Knowledge of the organization and administration of higher education.
• Knowledge of state, federal, and university rules, regulations and procedures.
• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability to make sound judgments.
• Effective interpersonal communication, writing, and organizational abilities.
• Civility in all interactions.
• Demonstrate effective follow-up.

Required Education and/or Experience

• Formal education equivalent of a bachelor’s degree.
• Prior supervisory experience.

Preferred Education and/or Experience

• Degrees in accounting, finance, or other business-related field.
• Previous experience in Accounts Payable.
• Prior exposure to Higher Education.
• Experience with Banner ERP , accounting software, or AP automation tools.

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.
Founded in 1907, UCA has an enrollment of more than 10,000 students and employs over 1,300 full-time employees. The university offers more than 85 undergraduate and 59 graduate certificate and degree programs, including doctoral programs in five disciplines. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.

Desired start date 12/01/2026

License(s)/Certifications

N/A

Physical Demands Checklist

Physical Exertion

Physical Exertion Administrative Work - Exerting up to 10 pounds

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an equal opportunity institution. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date

Open Date 10/19/2026

Close Date

Close Date 10/30/2026

Open Until Filled No