Accounting Specialist

The University of Texas at Arlington Portal; Virginia (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

The Accounting Specialist at The University of Texas at Arlington performs advanced accounting tasks for travel reimbursements, purchases, and inter-departmental billing across several large Auxiliary Departments.

You will process invoices, purchase orders, time entries, travel authorizations, and student housing charges, ensuring policy compliance, accuracy, and timely payments, while assisting students and parents with billing questions.

Qualifications

• High School diploma or GED.
• Four years of experience in governmental or commercial accounting at a level comparable to an Accounting Specialist.
• Experience using Microsoft Excel.

Responsibilities

• Review and process vendor invoices for payment for both PO and non-PO vouchers.
• Review and process procurement card logs for payment.
• Review and process charges on journal vouchers (IDT) in accounting system.
• Review and process eForms related to new hires, terminations, rate increases, and changes to positions.
• Review and process employee time entry to include correct hours, overtime processing and vacation vouchers.
• Review and process travel authorizations/expense reports.
• Prepare and process requisitions for Mav eShop and standard purchase orders.
• Review and process student contract files for completion for apartments, residence hall, and meal plans.
• Assist students and parents with billing questions.

Skills

Microsoft Excel

Education

High School diploma or GED

Tools

PeopleSoft

Job description

Position Information

Posting Number

Posting Number S06250P

Position Title

Position Title Accounting Specialist

Department

Department Admin & Econ Dev Business Services

Location

Location Arlington

Job Family

Job Family Finance/Accounting

Position Status

Position Status Full-time

Work Hours

Work Hours Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

The Accounting Specialist performs advanced accounting work as related to travel/expense reimbursements, purchase order and non-purchase order invoices, procurement card, inter-departmental billing, various employee forms to include new hire, termination, rate increases and timekeeping for several large Auxiliary Departments. Responsible for applying accounting practices and controls to a variety of financial transactions including student housing and meal plan billing.

Essential Duties and Responsibilities

• Review and process vendor invoices for payment for both PO and non-PO vouchers. Includes review of vendor invoices for accuracy, timely resolution of issues that arise with vendor invoices, creating payment vouchers in accounting system, and maintaining vendor files.
• Review and process procurement card logs for payment. Includes review of log for completeness and accuracy, review of documentation attached, reconcile documentation to entries on the log and ensure all appropriate signatures are applied to the log.
• Review and process charges on journal vouchers ( IDT ) in accounting system. Charges may relate to campus use of Dining Services – due to catering services or Dining Services locations on campus – as well as MavMoney or other departmental activity.
• Review and process eForms related to new hires, terminations, rate increases, and changes to positions.
• Review and process employee time entry to include correct hours, overtime processing and vacation vouchers.
• Review and process travel authorizations/expense reports. Includes review of expense reports for accuracy and compliance with university travel policies.
• Prepare and process requisitions for Mav eShop and standard purchase orders.
• Review and process student contract files for completion for apartments, residence hall, and meal plans. Also includes initial billing, renewals, lease assumptions, and end of semester move-outs, and misc charges.
• Assist students and parents with billing questions.
• Receive and complete forms that verify the student’s payment history while housed on campus and return forms to the off-campus apartments, as well as for open records inquiries.
• Perform accounting support tasks to include but not limited to assisting with a variety of reconciliations.
• Performs other duties as assigned.

Minimum Qualifications

• High School diploma or GED .
• Four (4) years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Specialist or an equivalent mix of education and relevant experience in similar role.
• Experience using Microsoft Excel.

Preferred Qualifications

• Experience using PeopleSoft.

Knowledge, Skills and Abilities

Other Requirements

Working Conditions

Special Conditions for Eligibility

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .

Number of Vacancies

Number of Vacancies 1

Minimum Number of References Required

Minimum Number of References Required 3

Maximum Number of References Accepted

Maximum Number of References Accepted 3