Accounts Payable Manager

Socket.dev; Bay Harbor Islands (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health and Wellness

Time Off

Financial benefits

Life at Flow

Job summary

Flow is seeking an experienced Accounts Payable Manager to lead the AP function in Florida, ensuring timely invoice processing and accurate payments. You will collaborate with the finance team to maintain compliant operations and efficient processes.

You will use Yardi Voyager and MS Excel to streamline workflows, implement controls, and support audits while driving improvements in accuracy and efficiency. This role emphasizes cross-functional teamwork and strong vendor partnerships.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 4–8+ years of accounts payable experience.
• Proficiency with Yardi Voyager and MS Office, especially Excel.
• Strong analytical, organizational, and communication skills.

Responsibilities

• Ensure accurate and timely processing of invoices, expense reports, and payments.
• Review and approve invoices with proper coding and documentation.
• Manage vendor relationships and payment terms.
• Reconcile AP transactions and resolve discrepancies with vendors.

Skills

Yardi Voyager

Excel

Accounting software

Communication skills

Analytical skills

Time management

Cross-functional collaboration

Job costing

Education

Bachelor's degree in accounting or finance

Tools

MS Office

Job description

About the Company

At Flow, we're reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We're building a new kind of living experience: one that's flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we're creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

We are seeking an experienced Accounts Payable Manager who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.

Responsibilities

• Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
• Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
• Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
• Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
• Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
• Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
• Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
• Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
• Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
• Coordinate with property management teams to resolve tenant billing and collection issues

Ideal Background

• Bachelor's degree in accounting, finance, or a related field
• 4 - 8+ years of experience in accounts payable
• In-depth knowledge of accounts payable principles, practices, and regulations
• Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
• Must be a Yardi Voyager super user with experience in accounting and property management
• Strong analytical and problem-solving skills, with keen attention to detail
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
• Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
• Job Costing/Job Coding experience preferred

Benefits

We take care of our people so they can do their best work.

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• Time Off PTO and paid holidays.
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.