Accounts Payable Manager

FOL Management; Bay Harbor Islands (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Parental leave

401(k) retirement plan

Paid time off

Wellness programs

Employee discounts

Job summary

Flow is seeking an experienced Accounts Payable Manager to oversee invoices, payments and expense reporting with a focus on accuracy and timeliness.

You will lead AP operations, manage vendor relationships, and implement controls while collaborating with the finance team to support month-end close and audits.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 4 - 8+ years of accounts payable experience.
• Knowledge of accounts payable principles, practices, and regulations.
• Proficiency in accounting software and MS Office; advanced Excel.
• Must be a Yardi Voyager super user with property management experience.
• Strong organizational and time management skills; ability to meet deadlines.
• Excellent communication and cross-functional collaboration abilities.
• Job costing/coding experience preferred.

Responsibilities

• Ensure accurate and timely processing of invoices, expense reports, and payments according to policy.
• Review and approve invoices with proper coding and authorization.
• Manage vendor relationships and negotiate payment terms.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor files, payment history, and supporting documentation.
• Develop and implement AP processes and controls for efficiency and compliance.
• Collaborate with finance for accruals, month-end closing, and reporting.
• Stay updated on accounting regulations and technology; propose improvements.
• Provide support during audits and prepare audit schedules.
• Coordinate with property management to resolve tenant billing/collection issues.

Skills

Analytical thinking

Time management

Interpersonal communication

Detail oriented

Cross-functional collaboration

Problem solving

Education

Bachelor's degree in accounting, finance, or related field

Tools

Yardi Voyager

MS Office Suite

Excel

Job description

About The Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About The Role

We are seeking an experienced Accounts Payable Manager who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.

Responsibilities

• Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
• Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
• Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
• Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
• Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
• Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
• Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
• Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
• Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
• Coordinate with property management teams to resolve tenant billing and collection issues

Ideal Background

• Bachelor's degree in accounting, finance, or a related field
• 4 - 8+ years of experience in accounts payable
• In-depth knowledge of accounts payable principles, practices, and regulations
• Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
• Must be a Yardi Voyager super user with experience in accounting and property management
• Strong analytical and problem-solving skills, with keen attention to detail
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
• Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
• Job Costing/Job Coding experience preferred

Benefits

We take care of our people so they can do their best work.

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings
• Time Off PTO and paid holidays
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.