Accounts Payable Coordinator - Waco

Naman Howell Smith & Lee, PLLC; Waco (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Profit sharing/401(k)

Job summary

Naman Howell Smith & Lee, PLLC is seeking a detail-oriented Accounts Payable Coordinator in Waco, Texas. The ideal candidate will have a minimum of 3 years of accounts payable experience and strong proficiency in Microsoft Office, particularly Excel. Responsibilities include processing payments, maintaining vendor records, and ensuring compliance with best practices. This full-time position offers competitive pay and outstanding benefits including health insurance and 401(k). Business casual attire is required.

Qualifications

• Minimum of 3 years of accounts payable or general accounting experience.
• Solid understanding of general accounting principles and accounts payable best practices.
• Ability to handle confidential financial information with discretion.

Responsibilities

• Process all check and wire payment requests in a timely manner.
• Enter invoices payable into the accounting system.
• Manage payments for all online firm accounts.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Excel

Education

Associate or bachelor's degree in accounting, finance, or a related field

Tools

SurePoint

Microsoft Office

Job description

Naman Howell has an immediate opening for a detail-oriented and dependable Accounts Payable (AP) Coordinator to join our accounting team in our Waco office and play a key role in maintaining the accuracy, efficiency, and integrity of the firm’s payables operations.

The Accounts Payable Coordinator is responsible for processing all invoices received for payment and managing the payment of all firm creditors in an accurate, efficient, and timely manner. This role is central to the firm’s financial operations and requires someone who takes pride in precision, follows through on every detail, and communicates well across internal channels and with external vendors.

This is a full-time, hourly position. Standard hours are 8:30 AM to 5:00 PM, Monday through Friday. Business casual attire is required.

We offer competitive pay rates with outstanding benefits, including exemplary medical, dental and vision insurance, life insurance, long-term disability, and profit sharing/401(k) after one year of service.

Responsibilities

• Process all check and wire payment requests in a timely manner while adhering to firm policies, procedures, and internal controls.
• Enter invoices payable into the firm’s accounting system (SurePoint) while maintaining an accurate and up-to-date vendor database.
• Collect and maintain W-9 forms for all firm vendors and assist with the annual preparation and issuance of 1099 forms.
• Monitor and maintain all firm credit card accounts, including timely entry of transactions into the accounting system on a monthly basis.
• Coordinate renewals for attorney bar memberships, court admissions, and professional association dues, including the American Bar Association, State Bar of Texas, and applicable District Courts.
• Manage payments for all online firm accounts, including Secretary of State filings, eFile Texas, and similar platforms.
• Prepare and submit daily positive pay uploads to the firm’s banking partners.
• Reconcile vendor statements and resolve discrepancies promptly and professionally.
• Respond to vendor inquiries and maintain strong working relationships with firm suppliers and service providers.
• Apply sound judgment and initiative when addressing complex or non-routine payables issues.
• Assist with month-end and year-end close processes as they relate to accounts payable.
• Support other members of the accounting team and accept additional tasks as assigned.
• Maintain confidentiality at all times.

Qualifications

• Minimum of 3 years of accounts payable or general accounting experience.
• Solid understanding of general accounting principles and accounts payable best practices.
• High attention to detail with a commitment to accuracy in data entry and record-keeping.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Professional demeanor with excellent written and verbal communication skills.
• Ability to handle confidential financial information with discretion.

Preferred

• Experience in a law firm or professional services environment.
• Familiarity with SurePoint, Elite, Aderant, or similar accounting platforms.
• Experience with 1099 preparation and vendor compliance documentation.
• Associate or bachelor’s degree in accounting, finance, or a related field.

Work Environment & Physical Requirements

NHSL employees are exposed to typical office working conditions. Employees should be able to stand, sit at an office space, speak and understand the English language, lift computer equipment, supplies and materials, and use office equipment and computers.

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of an NHSL employee. Other responsibilities may change or be assigned at any time with or without notice.