AP Specialist

Roesseljoy; Boston (MA); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Roesseljoy is seeking an Accounts Payable professional in a hybrid role based in the United States. The position emphasizes processing invoices, ensuring proper coding, and maintaining vendor relations while utilizing Elite 3E, Excel, and Chrome River.

The ideal candidate has 2+ years of AP experience in professional services, strong communication, and meticulous organizational skills to manage workflow and deadlines in a collaborative environment.

Qualifications

• 2+ years of Accounts Payable experience in a law firm or professional services environment.
• Excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands and meet deadlines.
• Demonstrated ability to interact professionally with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Self-motivated with integrity.

Responsibilities

• Utilize computerized accounting and payables software programs (including Elite 3E, Excel, Chrome River).
• Review vendor invoices for compliance and proper coding and approvals.
• Prepare and process electronic payable files into the financial system and troubleshoot errors.
• Analyze the system for possible duplicate activity and institute corrections as needed.
• Communicate errors to others involved and work to reduce future issues.
• Investigate and resolve outstanding vendor checks.
• Assist in managing the AP team email and respond to vendor, attorney, and staff inquiries; escalate urgent issues as needed.
• Assist with processing wires and enter into financial systems with proper backups.
• Assist with weekly check runs and handle special check requests.
• Crosstrain with staff to ensure coverage during vacations and low staffing periods.
• Organize and maintain all accounts payable files.
• Suggest improvements to AP processes and assist in tech-driven enhancements.
• Provide support on special projects as needed.
• Additional responsibilities as skills are demonstrated.

Skills

Accounts Payable

Written communication

Detail oriented

Time management

Team player

Tools

Elite 3E

Excel

Chrome River

Job description

• Utilize computerized accounting and payables software programs (including Elite 3E, Excel, Chrome River).
  
• Review vendor invoices for compliance and ensure proper coding and approvals.
  
• Prepare and process electronic payable files into the financial system and troubleshoot errors.
  
• Analyze the system for possible duplicate activity. Institute corrections as needed.
  
• Communicate errors to others involved with the errors, and work to reduce the future issues.
  
• Investigate and resolve outstanding vendor checks.
  
• Assists in managing the AP team email. Answering questions and resolving issues as they arise for vendors, attorneys and staff. Ensuring urgent issues are escalated appropriately.
  
• Assist with the processing of wires. Reviewing backup for compliance and assist with entry of the wire into the financial systems.
  
• Assist with weekly check runs. Ensuring any special requests with checks are handled as needed.
  
• Crosstrain with other staff members to ensure proper coverage for vacations and other times when staffing is low.
  
• Organize and maintain all accounts payable files.
  
• Make suggestions to improve the accounts payables processes and assist in the development and implementation of technology driven improvements.
  
• Assist with special projects as needed
  
• Additional responsibilities to be assigned as skills are demonstrated.
  
• This role requires 60% in-office presence; remote work is permissible 40% of the time.
  

Requirements

Job Qualifications:

• 2+ years of previous Accounts Payable experience in a law firm environment or professional services environment is highly preferred.
  
• Possess excellent written and verbal communication skills.
  
• Strong organizational and administrative skills.
  
• Excellent attention to detail and ability to execute through to completion.
  
• Creative problem-solving skills, reasoning ability and logical thought process.
  
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
  
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  
• Ability to work independently and as part of a team.
  
• Outstanding sense of customer service.
  
• Enthusiastic, proactive and positive attitude.
  
• Ability to handle confidential matters with discretion.
  
• Must be self-motivated to produce quality work.
  
• High level of integrity and honesty.
  
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  
• Flexibility to work overtime when necessary.