Accounts Payable Coordinator - Process & Compliance

Clarkson University; Town of Potsdam (NY); On-site; USD 26,000 - 29,000; Full time

Job summary

Clarkson University seeks an Accounts Payable Coordinator to manage the full AP cycle, including invoice matching, PO validation, vendor setup, and timely payments. The role requires strong customer service, attention to detail, and knowledge of PeopleSoft and expense policies.

On-site in Potsdam, NY with no remote work option. Responsibilities include processing bi-weekly payments, IRS 1099 compliance, year-end close support, and training staff on Payment Request systems.

Qualifications

• Associate's degree in accounting, finance or business administration or a related field of study, 4 years of experience directly related to the duties and responsibilities specified.
• In lieu of a degree, 8 years of experience directly related to the duties and responsibilities specified.
• Preferred: Bachelor's degree in accounting, finance or business administration or a related field of study, with 2 years of related experience.
• Experience working within complex accounts payable systems.

Responsibilities

• Ensure all accounts payable policies and procedures are adhered to, including vendor approval and invoice processing.
• Manage the full accounts payable cycle from receipt of invoices to payment; including matching to purchase orders, obtaining approval, entering invoices in PeopleSoft system, reviewing unpaid voucher log and running verification processes to ensure duplicate invoices are not processed.
• Manage the Payment Request workflow and student disbursement order systems for prompt payment.
• Identify, investigate and resolve budget errors within PeopleSoft that are precluding processing of vendor invoices.
• Process bi-weekly vendor payments via check.
• Support travel and expense audit and One Card expense report approval process, including providing guidance to campus users for submission of expense reports, troubleshooting submission errors, and identifying and reporting expenses that are outside of University stated policy.
• Assist with the closing of Purchase Orders and compilation of purchases orders scheduled to roll as part of year-end close process.
• Support the development and implementation of strategic payables plans and partnerships to continuously improve payables operations. Facilitate communication to improve current processes and promote strong internal controls.
• Analyze support structures and system needs, as well as payables policies and procedures. Recommend changes to establish new systems as may be deemed necessary or appropriate.
• Provide assistance to other University departments and outside vendors related to processing of payments and resolution of disputes over delayed payments.
• Responsible for new vendor setup including TIN matching utilizing the IRS website.
• Assist the Accounts Payable Manager with IRS 1099 compliance and reporting, including maintenance of 1099 vendor files.
• Provide training to University personnel on use of the Payment Request system.
• Serve as backup support for Research Accountant
• Review checks for accuracy and prepare them for mailing.
• Responsible for imaging and record retention of all accounts payable documents.
• Process Void/Stop Payments on checks and reissuing as needed.
• Provide clerical support to Controller and Controller's Office staff, including processing of incoming and outgoing mail, document preparation, scanning, etc.
• Serves as back up to other positons within the Controller's Office as needed.
• Assist in training of new Accounts Payable Support Staff.
• Assist in the implementation and testing of PeopleSoft upgrades and other new software programs.
• Assist with year-end audit process as needed. Perform miscellaneous job-related duties as assigned.
• Perform other duties as required.

Skills

Accounts payable

Customer service

MS Office

Communication

Attention to detail

Education

Associate's degree in accounting/finance/business administration or related field

Bachelor's degree in accounting/finance/business administration or related field (preferred)

Tools

PeopleSoft Financials

Job description

Clarkson University seeks an Accounts Payable Coordinator to manage the full AP cycle, including invoice matching, PO validation, vendor setup, and timely payments. The role requires strong customer service, attention to detail, and knowledge of PeopleSoft and expense policies.

On-site in Potsdam, NY with no remote work option. Responsibilities include processing bi-weekly payments, IRS 1099 compliance, year-end close support, and training staff on Payment Request systems.