Accounts Payable Coordinator: Precision & Pace

jsav; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Coverage

Dental Coverage

Vision Coverage

Life Insurance

Disability Insurance

Paid Time Off

401(k)

Job summary

INSPIRE is seeking an Accounts Payable Coordinator for its corporate office in Dallas, TX. The role handles high-volume invoicing, payments, and expense processing, ensuring accurate records and timely month-end reporting.

Responsibilities include vendor communications, three-way matching, W-9 setup, and light Sage Intacct duties. The ideal candidate has strong detail orientation and proficiency in Excel/Word, with experience in high-volume AP environments.

Qualifications

• Experience processing invoices and payments in a high-volume Accounts Payable environment.
• Experience with three-way matching and vendor statement reconciliation.
• Strong attention to detail and the ability to identify and resolve discrepancies.
• Ability to manage deadlines, prioritize work, and communicate professionally with vendors and internal partners.
• Basic proficiency in Microsoft Excel and Word.
• General understanding of W-9 requirements preferred.

Responsibilities

• Analyze, code, validate, and post a high volume of invoices for assigned vendors.
• Review outstanding invoices weekly to confirm proper coding and completion of the required approval process.
• Reconcile statements from assigned vendors each month and research missing invoices, credits, or payment discrepancies.
• Calculate and review travel requests and expense reports for approval.
• Enter and process approved check requests and reimbursement requests.
• Communicate with vendors and internal teams to resolve questions involving invoices, check requests, reimbursements, travel requests, and expense reports.
• Set up vendors and assist with W-9 documentation.
• Process fees and related action items, including AHT/ARC items.
• Post manual payments; process manual payment requests for independent contractors; and handle refunds, rebates, voids, stop payments, and zero checks.
• Create weekly and monthly databases and support reconciliation, cash status, Positive Pay for PPM, and check run funding.
• Perform light administrative work in Sage Intacct
• Complete assigned month-end and year-end Accounts Payable processes and reporting.
• Create basic spreadsheets in Excel and memos or other documents in Word.
• Assist with special projects and perform other duties as assigned by the manager.
• 1099 setup and Processing.

Skills

Invoice processing

Three-way matching

Vendor reconciliation

Attention to detail

Excel & Word

Vendor communication

W-9 knowledge

Tools

Sage Intacct

Job description

INSPIRE is seeking an Accounts Payable Coordinator for its corporate office in Dallas, TX. The role handles high-volume invoicing, payments, and expense processing, ensuring accurate records and timely month-end reporting.

Responsibilities include vendor communications, three-way matching, W-9 setup, and light Sage Intacct duties. The ideal candidate has strong detail orientation and proficiency in Excel/Word, with experience in high-volume AP environments.