Accounts Payable Coordinator — Fast-Paced, Growth-Oriented

Inspire Event Technologies LLC; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

INSPIRE is seeking an Accounts Payable Coordinator to join our Dallas, TX corporate office. The role handles a high volume of invoices, payments, expense reports, and vendor requests while maintaining accurate records and supporting timely month-end and year-end reporting.

The position works closely with vendors and internal approvers to resolve discrepancies and ensure payments move through the proper approval process. We offer full-time employment with a competitive benefits package.

Qualifications

• Experience processing invoices and payments in a high-volume Accounts Payable environment.
• Experience with three-way matching and vendor statement reconciliation.
• Strong attention to detail and the ability to identify and resolve discrepancies.
• Ability to manage deadlines, prioritize work, and communicate professionally with vendors and internal partners.
• Basic proficiency in Microsoft Excel and Word.
• General understanding of W-9 requirements preferred.

Responsibilities

• Analyze, code, validate, and post a high volume of invoices for assigned vendors. Review invoice batches entered by other Accounts Payable staff for accuracy.
• Review outstanding invoices weekly to confirm proper coding and completion of the required approval process. Apply three-way matching when applicable.
• Reconcile statements from assigned vendors each month and research missing invoices, credits, or payment discrepancies.
• Calculate and review travel requests and expense reports for approval. Enter and process approved check requests and reimbursement requests.
• Communicate with vendors and internal teams to resolve questions involving invoices, check requests, reimbursements, travel requests, and expense reports.
• Set up vendors and assist with W-9 documentation.
• Process fees and related action items, including AHT/ARC items.
• Post manual payments; process manual payment requests for independent contractors; and handle refunds, rebates, voids, stop payments, and zero checks.
• Create weekly and monthly databases and support reconciliation, cash status, Positive Pay for PPM, and check run funding.
• Complete assigned month-end and year-end Accounts Payable processes and reporting.
• Create basic spreadsheets in Excel and memos or other documents in Word.
• Assist with special projects and perform other duties as assigned by the manager.
• 1099 setup and Processing.

Skills

Attention to detail

Vendor communication

Excel & Word

Three-way matching

Tools

Microsoft Excel

Microsoft Word

W-9 knowledge

Job description

INSPIRE is seeking an Accounts Payable Coordinator to join our Dallas, TX corporate office. The role handles a high volume of invoices, payments, expense reports, and vendor requests while maintaining accurate records and supporting timely month-end and year-end reporting.

The position works closely with vendors and internal approvers to resolve discrepancies and ensure payments move through the proper approval process. We offer full-time employment with a competitive benefits package.