Accounts Payable Coordinator: High-Volume & Detail-Driven

inspireeventtechnologiesllc; Dallas (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Life Insurance

Short-term and Long-term Disability

Paid Time Off / Holidays

401(k)

Job summary

INSPIRE is seeking an Accounts Payable Coordinator for our corporate office in Dallas, TX. The role processes a high volume of invoices, manages payments, expense reports, and vendor requests, and supports month-end and year-end reporting with close collaboration with vendors and internal teams.

The candidate will review invoices, perform three-way matching, reconcile vendor statements, and assist with W-9 documentation while maintaining accurate records and ensuring smooth approval workflows.

Qualifications

• Experience processing invoices and payments in a high-volume Accounts Payable environment.
• Experience with three-way matching and vendor statement reconciliation.
• Strong attention to detail and the ability to identify and resolve discrepancies.
• Ability to manage deadlines, prioritize work, and communicate professionally with vendors and internal partners.
• Basic proficiency in Microsoft Excel and Word.
• General understanding of W-9 requirements preferred.

Responsibilities

• Analyze, code, validate, and post a high volume of invoices for assigned vendors.
• Review outstanding invoices weekly to confirm proper coding and approval.
• Reconcile statements from assigned vendors monthly and research discrepancies.
• Process travel requests and expense reports for approval; handle reimbursements.
• Set up vendors and assist with W-9 documentation.
• Post manual payments and handle refunds, voids, and stop payments.
• Create weekly/monthly databases and support reconciliation and cash status.
• Perform light administrative work in Sage Intacct and assist with month-end close.
• Create basic spreadsheets in Excel and memos/documents in Word.
• Assist with special projects as assigned by the manager.

Skills

Attention to detail

Vendor communications

Deadline management

Three-way matching

Excel basics

Tools

Sage Intacct

Microsoft Excel

Microsoft Word

Job description

INSPIRE is seeking an Accounts Payable Coordinator for our corporate office in Dallas, TX. The role processes a high volume of invoices, manages payments, expense reports, and vendor requests, and supports month-end and year-end reporting with close collaboration with vendors and internal teams.

The candidate will review invoices, perform three-way matching, reconcile vendor statements, and assist with W-9 documentation while maintaining accurate records and ensuring smooth approval workflows.