Accounts Payable Coordinator: Precise, Impactful Finances

God s Love We Deliver; New York; Hybrid; USD 52,000 - 78,000; Full time

Job summary

God’s Love We Deliver in New York manages accounts payable with attention to accuracy, timeliness, and internal controls. The role coordinates with Finance, vendors, and department leaders to ensure proper coding, documentation, and compliant payments.

The Accounts Payable Coordinator maintains vendor records, reconciles statements, processes expense reports, and supports month-end close and audits. Strong Excel and NetSuite experience is preferred, with a focus on accuracy and discretion in

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Associate's degree in Accounting, Finance, or related field preferred.
• Proficiency with Microsoft Excel and Office applications.
• Experience with ERP/accounting systems; NetSuite preferred.
• Knowledge of GAAP and internal controls.

Responsibilities

• Process vendor invoices and payments accurately and timely.
• Maintain vendor records, including required supporting documentation and tax information.
• Reconcile vendor statements to the accounts payable subledger and research discrepancies.
• Maintain a complete and accurate record of payments and supporting documentation.
• Review and process employee expense reports and reimbursements.
• Verify appropriate authorization and supporting documentation for payments.
• Assist with weekly payment processing, including checks, ACH, and other approved payment methods.
• Assist with month-end and year-end close activities, including reconciliation of the accounts payable subledger to the general ledger.
• Prepare and record accruals for outstanding invoices and expenses as part of the monthly close.
• Identify aged, duplicate, outstanding, or unusual transactions and raise issues as appropriate.
• Prepare accounts payable schedules, reconciliations, and reporting for management.
• Support annual financial audits by preparing requested schedules and documentation.
• Assist with preparation and maintenance of vendor tax records, including Form 1099 reporting.
• Maintain appropriate segregation of duties and comply with established accounting policies and internal controls.
• Support the continued improvement and documentation of accounts payable processes and workflows.
• Utilize NetSuite and other financial systems to maintain accurate financial information.
• Build professional relationships with vendors and internal departments while resolving payment and invoice inquiries.
• Perform other accounting and Finance-related responsibilities as assigned.

Skills

Accounts payable

Excel

NetSuite

ERP systems

GAAP

Communication skills

Attention to detail

Education

Associate's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

NetSuite

ERP software

Job description

God’s Love We Deliver in New York manages accounts payable with attention to accuracy, timeliness, and internal controls. The role coordinates with Finance, vendors, and department leaders to ensure proper coding, documentation, and compliant payments.

The Accounts Payable Coordinator maintains vendor records, reconciles statements, processes expense reports, and supports month-end close and audits. Strong Excel and NetSuite experience is preferred, with a focus on accuracy and discretion in