Accounts Payable Coordinator: Precision, Compliance & Impact

God's Love We Deliver; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

God’s Love We Deliver in New York, NY is seeking an Accounts Payable Coordinator to manage timely processing of vendor invoices and payments, maintain records, and ensure compliance with GAAP.

You will work with Finance, department leaders, and vendors to uphold internal controls, reconcile statements, handle accruals, month-end close, and support audits.

A two-year related accounting background and proficiency with Excel and NetSuite are preferred, with a focus on accuracy and discretion.

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of accounts payable or general accounting experience.
• Proficiency with Microsoft Excel and other Office applications.
• Experience with ERP/accounting systems; NetSuite strongly preferred.
• Working knowledge of accounts payable processes, reconciliations, accruals.
• Strong analytical and problem-solving skills with attention to detail.
• Strong written and verbal communication skills.
• Discretion with confidential financial information; GAAP understanding preferred.

Responsibilities

• Process vendor invoices and payments accurately and timely, ensuring appropriate coding, documentation, and approvals.
• Maintain vendor records, including required supporting documentation and tax information.
• Reconcile vendor statements to the accounts payable subledger and research and resolve discrepancies.
• Maintain a complete and accurate record of payments and supporting documentation.
• Review and process employee expense reports and reimbursements in accordance with organizational policies.
• Verify appropriate authorization and supporting documentation for payments.
• Assist with weekly payment processing, including checks, ACH, and other approved payment methods.
• Assist with month-end and year-end close activities, including reconciliation of the accounts payable subledger to the general ledger.
• Prepare and record accruals for outstanding invoices and expenses as part of the monthly close.
• Identify aged, duplicate, outstanding, or unusual transactions and elevate issues as appropriate.
• Prepare accounts payable schedules, reconciliations, and reporting for management.
• Support annual financial audits by preparing requested schedules and documentation.
• Assist with preparation and maintenance of vendor tax records, including Form 1099 reporting.
• Maintain appropriate segregation of duties and comply with established accounting policies and internal controls.
• Support the continued improvement and documentation of accounts payable processes and workflows.
• Utilize NetSuite and other financial systems to maintain accurate financial information.
• Build professional relationships with vendors and internal departments while resolving payment and invoice inquiries.
• Perform other accounting and Finance-related responsibilities as assigned.

Skills

Analytical thinking

Attention to detail

Written & verbal communication

Multitasking

Discretion with confidential info

Education

Associate’s degree in Accounting, Finance, or related field

Tools

NetSuite

ERP systems

Microsoft Excel

Job description

God’s Love We Deliver in New York, NY is seeking an Accounts Payable Coordinator to manage timely processing of vendor invoices and payments, maintain records, and ensure compliance with GAAP.

You will work with Finance, department leaders, and vendors to uphold internal controls, reconcile statements, handle accruals, month-end close, and support audits.

A two-year related accounting background and proficiency with Excel and NetSuite are preferred, with a focus on accuracy and discretion.