Accounts Payable Coordinator — Month-End & Audit Focus

Little Friends, Inc.; Warrenville (IL); On-site; USD 74,501,000 - 88,828,000; Full time

Job summary

Little Friends, Inc. in Warrenville, IL is seeking an Accounts Payable Coordinator to manage vendor payments, monthly close entries, and balance sheet analyses. This role also serves as an auditor to ensure invoices are accurate and compliant with accounting procedures.

Responsibilities include AP processing, 1099s, reconciliations, vendor master maintenance, and assisting in month-end close. Strong Excel and AP software experience required; college degree preferred.

Qualifications

• Experience with Accounts Payable software and Microsoft Excel is required.
• College degree is preferred.

Responsibilities

• Maintains the vendor master file of approved vendors in the agency computer system.
• Prepares accrual journal entries for prepaid accounts and other balance sheet items.
• Prepares monthly A/P detail reports and reconciles to the general ledger.
• Investigates past due notices and follows up with vendors as necessary.
• Prepares annual 1099s for vendors.
• Reviews invoices and payment requests for proper approvals and supporting documentation.
• Prints checks and ACH payments as directed by Finance leadership.
• Reconciles monthly credit card purchases to statements and inputs details.
• Obtain W-9s for all vendors and maintains current files.
• Assists in annual audits as needed.
• Makes deposits twice weekly.

Skills

Experience with AP software and Excel

Education

College degree

Job description

Little Friends, Inc. in Warrenville, IL is seeking an Accounts Payable Coordinator to manage vendor payments, monthly close entries, and balance sheet analyses. This role also serves as an auditor to ensure invoices are accurate and compliant with accounting procedures.

Responsibilities include AP processing, 1099s, reconciliations, vendor master maintenance, and assisting in month-end close. Strong Excel and AP software experience required; college degree preferred.