Accounts Payable Coordinator: Invoice & Budget Control

Focus Homes; Northern (KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Focus Homes is seeking an Accounts Payable Coordinator for its Bridgeville, PA division. The role supports the local operations by processing invoices for approval, ensuring accuracy and preventing overpayments.

The coordinator will obtain invoices, verify validity, attach VPOs when overbudget, organize and submit documents to corporate accounting, and maintain vendor records and job cost reports. Strong Excel/Word skills and attention to detail are required.

Qualifications

• High school diploma.
• Minimum of 1 year clerical accounting experience.
• Intermediate knowledge with Microsoft Excel and Word.
• Ability to multi task.
• Strong organization and communication skills.

Responsibilities

• Obtains division invoices from the mail or by contacting vendors/sub-contractors for processing.
• Invoices are verified for validity and checked for overbudget. Each invoice is stamped with the coding stamp and the vendor number and, if determinable, the phase codes are written with related dollar amount to be paid.
• If the invoice is overbudget, then the coordinator attaches a Variance Purchase Order (VPO).
• Organizes invoices and reports by subdivision for distribution to proper production personnel prior to weekly production meeting.
• Submits all invoices for processing to corporate accounting department.
• Prepares weekly VPO Determination Report of job costs.
• Updates vendor information and controls compliance with the established insurance requirements.
• Maintains job status, budgets, pipeline dates, and accurate and complete files of all documentation.
• Perform other duties sanctioned by management.

Skills

Strong organization skills

Excellent communication skills

Ability to multi-task

Education

High School Diploma

Tools

Excel

Word

Job description

Focus Homes is seeking an Accounts Payable Coordinator for its Bridgeville, PA division. The role supports the local operations by processing invoices for approval, ensuring accuracy and preventing overpayments.

The coordinator will obtain invoices, verify validity, attach VPOs when overbudget, organize and submit documents to corporate accounting, and maintain vendor records and job cost reports. Strong Excel/Word skills and attention to detail are required.