Accounts Payable Coordinator

Rolwes Company; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

A construction firm in St. Louis is seeking an Accounts Payable Coordinator to oversee invoice processing and maintain relationships with suppliers. The role entails monitoring records and ensuring accurate documentation within the pay cycle guidelines. Strong communication skills and attention to detail are essential. This full-time position offers the opportunity to contribute to the company's operational efficiency.

Qualifications

• Strong understanding of invoice verification and accounts payables.
• Ability to maintain accurate records of trade partners and documentation.
• Excellent communication skills for liaising with suppliers and tenants.

Responsibilities

• Review invoices for accuracy and process them for payment.
• Maintain records of trade partner insurance and documents.
• Correspond with rental home tenants regarding payments.

Skills

Invoice processing

Supplier relationship management

Documentation organization

Communication

Job description

Overview

The Accounts Payable Coordinator ensures that invoices are processed appropriately and efficiently within the pay cycle guidelines. This role is vital to retaining high quality trades, building relationships with suppliers, and protecting the organization against risks.

Essential Job Functions

• Review invoices for accuracy and approve, research, or follow up as necessary.
• Request approval from Production and/or Purchasing Team for variance items.
• Set up and maintain trade partner records. Monitor and control trade partner insurance, W-9’s and lien waivers. Request updated information when necessary to ensure records are up to date.
• Monitor all back charges and ensure communication of them to trade partners.
• Research all invoice inquiries and follow up as necessary.
• Process accounts payables and prepare checks or automated clearing house for review and approval.
• Process fast pay invoices within the allotted time frame.
• Review signed checks or approved automated clearing house transmittals, collect lien waivers when applicable, and mail or prepare checks for pick up.
• Prepare and request timely loan draws.
• Monitor and audit measurements for flatwork and other phases as necessary.
• Review outstanding invoice reports and maintain score card monthly.
• Scan and organize all checks and supporting documentation to ensure easy reference.
• Collect all incoming rent checks and process for deposit.
• Maintain rental home records regarding lease, renewals, applications, insurance and payments.
• Perform back-up to Administrative Assistant regarding phones and clerical duties, and assist other employees as needed.
• Correspond with rental home tenants as necessary for maintenance, payments, move in/out, or concerns.

Essential Physical Demands

• Lifting up to 25 pounds
• Frequent steps and/or walking
• Occasional stooping or bending over
• Occasional overhead as well as horizontal reaching is required

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Construction