Accounts Payable Coordinator - Byron Center, MI

Martin Transportation Systems Inc.; Byron Township (MI); Hybride; USD 42 000 - 60 000; Plein temps

Résumé du poste

Martin Transportation Systems Inc. is seeking an organized Accounts Payable Coordinator to support invoice processing, vendor payments, account reconciliation, reporting, and compliance. This role connects vendors with internal teams and requires ownership of deadlines and improving processes.

You will manage invoice processing, payment runs, vendor inquiries, and documentation while ensuring accuracy and efficiency. Strong Excel and accounting system experience preferred.

Qualifications

• Education in Finance, Accounting, Business, or a related field is preferred; equivalent experience will be considered.

Responsabilités

• Verify, enter, code, and process invoices accurately and on time.
• Monitor AP email inbox; process invoices and documentation; maintain records.
• Complete weekly payment runs and maintain payment documentation.
• Monitor AP reports and aging; research and resolve items.
• Assist with vendor reconciliations, discrepancies, and payment issues.
• Set up new vendors and maintain account information, including addresses, contacts, and payment details.
• Respond to vendor questions about invoices, payments, and balances.
• Obtain and update vendor information while building relationships with vendors and internal departments.
• Maintain W-9 documentation and assist with 1099 preparation and filing.
• Assist with sales tax reporting, AP audits, month-end activities, and financial reporting support.
• Maintain AP records per IRS guidelines and company retention policies.
• Support electronic payment processing and seek process improvements.
• Contribute to process documentation and system enhancements.

Connaissances

Organization

Time management

Communication

Attention to detail

Multitasking

Formation

Finance/Accounting/Business education

Outils

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Dynamics GP

Description du poste

Help keep a busy transportation operation moving. Martin Transportation Systems (MTS) is looking for an organized, detail-focused Accounts Payable Coordinator to support accurate invoice processing, vendor payments, account reconciliation, reporting, and compliance. This role is an important connection point between our vendors and internal teams and is well suited to someone who takes ownership, manages recurring deadlines, and enjoys improving how work gets done.

What You'll Do

You'll coordinate core accounts payable activity from invoice receipt through payment and record retention, while helping vendors and colleagues resolve questions quickly and professionally.

Accounts payable and invoice processing

• Verify, enter, code, and process invoices accurately and on time.
• Monitor the AP email inbox; process invoices and supporting documentation; and maintain organized paid and unpaid invoice records.
• Complete weekly payment runs and maintain complete, accurate payment documentation.
• Monitor AP reports and aging, researching and resolving outstanding or unusual items.
• Assist with vendor reconciliations, discrepancies, credits, refunds, and payment issues.

Vendor support and account maintenance

• Set up new vendors and maintain account information, including addresses, contacts, W-9s, and payment details.
• Respond to vendor questions about invoices, payments, and account balances in a timely, professional manner.
• Obtain, verify, and update vendor information as needed while building strong working relationships with vendors and internal departments.

Reporting, compliance, and process improvement

• Maintain W-9 documentation and assist with annual 1099 preparation and filing.
• Assist with sales tax reporting, AP audits, month-end activities, financial reporting support, and audit requests.
• Maintain AP records in line with applicable IRS recordkeeping and company retention guidelines, including year-end backup rotation.
• Support the continued use of electronic payment processing and identify ways to improve AP efficiency and accuracy.
• Contribute to process documentation, system enhancements, special projects, and other Accounting and Finance initiatives.

What You Bring

• Education in Finance, Accounting, Business, or a related field is preferred; equivalent experience will be considered.
• Two or more years of accounts payable or related accounting experience is preferred.
• Excellent organization, time management, communication, and follow-through.
• Strong attention to detail and a high degree of accuracy.
• Ability to manage multiple priorities and recurring deadlines with adaptability and ownership.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with Microsoft Dynamics GP (Great Plains) is preferred.
• Experience with electronic AP systems, vendor reconciliations, 1099s, sales tax reporting, or AP audits is an asset.

Why MTS

Founded in 1978, Martin Transportation Systems is a family-owned and operated logistics and trucking company serving customers through dedicated, just-in-time transportation. Our employees are at the heart of the company, and we are committed to treating people with respect and dignity.

Equal Opportunity & Accessibility

MTS is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic. We provide reasonable accommodations to individuals with disabilities during the hiring process. For assistance or an accommodation, contact [e-mail]. MTS participates in E-Verify and will provide Form I-9 information to the federal government to confirm work authorization in the United States.